Job Purpose
Manage and oversee all tasks and responsibilities related to the transportation department ensuring high-quality standards cost efficiency and compliance with company policies and UAE regulations.
1. Vehicle Monitoring & Utilization
Monitor and arrange company vehicles to ensure efficient and effective utilization with controlled costs.
Conduct inspections to ensure vehicles are properly maintained sanitized and sent for timely inspection repairs and maintenance.
Prevent misuse of vehicles through close monitoring.
2. Budgeting & Procurement
Prepare budgets for new vehicle requirements and obtain necessary approvals before deployment.
Assist in the purchase of new vehicles based on operational needs.
3. Transportation Services
Coordinate transportation of personnel documents cash or cheques within the UAE in a timely manner.
Liaise with drivers and the Admin Manager for vehicle registrations/renewals (Mulkiya) and insurance for all company vehicles.
4. Compliance & Issue Management
Monitor and report driver-related issues such as accidents safety concerns or licensing problems.
Ensure driver compliance with UAE laws and regulations through training and awareness programs.
5. Cost Control & Record Keeping
Maintain accurate records of all vehicles including deployment and usage details.
Monitor and control fuel Salik and miscellaneous costs.
Maintain profit & loss data of vehicles assigned to projects or individuals.
6. Maintenance & Service
Ensure timely servicing and maintenance of vehicles to prevent operational delays.
Coordinate with third-party contractors/suppliers for vehicle-related requirements ensuring timely payments and invoice processing.
7. Reporting & Documentation
Prepare and submit reports including cost and performance analysis vehicle mileage fuel consumption and quarterly/annual reviews.
Keep transport department policies and SOPs updated.
8. Additional Support
Assist colleagues and carry out any other relevant tasks assigned by management.
Skills & Qualifications:
Strong organizational and coordination skills.
Knowledge of UAE transportation laws and regulations.
Ability to manage budgets and control operational costs.
Proficiency in maintaining records and preparing reports.
Good communication and team management abilities.
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