HR officer

The HR Officer is responsible for overseeing the payroll process, leave management, end-of-service final settlements, ensuring accurate and timely payment of each process to employees. This role involves maintaining payroll records, managing employee data, and ensuring compliance with UAE labor laws regulations and internal policies. To carry out responsibilities and contributes to the development of operational policies and procedures in all of the following HR functional areas: benefits administration, payroll, employee relations, training, performance management, onboarding, policy implementation, recruitment/employment, and labor law compliance.

Responsibilities and duties:

• Payroll Processing:
• Prepare and process payroll for all employees, ensuring accuracy and timeliness
• Collect and review employee timesheets and payroll information.
• Calculate wages, benefits, tax deductions, and all other forms of compensation.
• Prepare and process paychecks and direct deposits (WPS).

Leave Management:

• Collate and process all leave applications and extensions.
• Prepare leave report and payment on timely manner
• Update leave summary report on a regular basis.

End-of-Service (EOS) Settlement:

• Prepare and process EOS on a timely basis.

Record Maintenance:

• Maintain accurate payroll records, including employee attendance, leaves, and hours worked.
• Update employee information as necessary (e.g., changes in salary, benefits, or personal details).
• Maintain accurate payroll records and documentation.
• Ensure compliance with UAE payroll regulations and internal policies.
• Conduct regular payroll audits to ensure accuracy.

Employee Support:

• Respond to employee inquiries regarding personnel (payroll, leave, EOS) related matters.
• Provide support and information on payroll, leave and EOS procedures and policies.

Reporting:

• Generate personnel-related reports for management.
• Prepares a variety of scheduled and ad hoc reports for analysis
• Assist in the preparation of financial statements and other reports related to payroll, leave, EOS.

Compliance:

• Ensure compliance with UAE Government and Labor Law, and local payroll regulations, Emiratization, Pension.
• Stay updated on changes to UAE labor laws and payroll regulations.

Reporting:

• Generate payroll reports and provide necessary data for audits and financial analysis.
• Prepare and submit payroll tax filings and reports to appropriate agencies.

Employee Support:

• Address employee inquiries related to payroll, benefits, and deductions.
• Assist employees with payroll-related issues and discrepancies.
• Work closely with the HR team to ensure smooth onboarding and offboarding processes.
• Collaborate with finance and accounting departments as needed.
• Assists in the development, enhancement, and implementation of salary surveys and other benchmarking exercises
• Participates in the development and implementation of compensation and benefits related policies and procedures
• Reviews payroll reports for accuracy and makes adjustments as necessary
• Performs Key Performance Indicators (KPIs), analysis and prepares statistical reports, narrative reports and communications for use in formulating goals and objectives.
• Assist the PRO in the renewal process of labor permit, residence visa and other pertinent company documents specifically licenses (Trade license) and company certifications (Civil Defense Certificate).
• Maintain and update admin. & individual filing system.
• Coordinate with external bodies including sister companies, government authorities, and all other institutions involved in undertaking HR duties.
• Perform administrative tasks from time to time.
• Perform other duties as assigned by the Department.

Accountabilities:

• To ensure the departments operations is running smoothly and effectively to deliver maximum value to the organization as a whole.

Qualifications:

• Bachelors degree in HR/Administration/HR-related trainings and/or certifications.

Years of Experience:

• Minimum 5 years of work experience in the same or related role

Person Requirements:

• Proven experience in payroll, leave, EOS processing and HR functions.
• Strong knowledge of payroll software and HR information systems
• Proficiency in MS Office, especially Excel, Dynamics 365, Attendance system.
• Knowledge of HR functions (pay & benefits, recruitment, training & development etc.).
• Understanding of UAE labor laws and disciplinary procedures.
• Good sound knowledge of HRMS is a plus.
• Excellent attention to detail, outstanding organizational and time-management abilities.
• Ability to maintain and manage information of a confidential or sensitive nature
• Strong communication, interpersonal skills and demonstrated competency to interact with people at all levels of the organization
• Analytical, problem-solving and decision-making aptitude.

Communication and Interaction:

• Internal: Senior Management, Middle Management, Senior Staff, Staff

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