Junior Administrator – Family Office

We are seeking a Junior Administrator to join a prestigious Family Office in Abu Dhabi. The successful candidate will provide day-to-day administrative and coordination support to the office ensuring that documentation correspondence scheduling records and general office activities are handled efficiently and professionally.

This role is ideal for a highly organized proactive and detail-oriented individual who is looking to build a long-term career within a professional and confidential Family Office environment.

Key Responsibilities

• Provide day-to-day administrative and clerical support to the Family Office and management team.
  
• Manage emails correspondence documents and routine office communications.
  
• Maintain accurate physical and electronic filing systems and ensure documents are properly organized and easily accessible.
  
• Assist with preparing reports presentations letters spreadsheets and other administrative documents.
  
• Coordinate meetings appointments calendars and internal schedules.
  
• Prepare meeting rooms and ensure required documents and materials are available.
  
• Maintain records trackers databases and administrative logs.
  
• Coordinate with internal departments suppliers contractors consultants and external stakeholders as required.
  
• Assist with document follow-ups approvals signatures and submissions.
  
• Support the management team with general administrative and coordination tasks.
  
• Assist in monitoring office supplies stationery and other administrative requirements.
  
• Handle sensitive information and confidential documents with a high level of discretion.
  
• Support travel arrangements bookings and other logistical requirements when required.
  
• Assist with basic data entry Excel tracking and preparation of administrative reports.
  
• Perform other administrative duties assigned by management.
  

Requirements

• A Bachelors degree or diploma in Business Administration Management Office Administration or a related field is preferred.
  
• 5 years of relevant administrative or coordination experience.
  
• Previous experience within a Family Office Master Developer Construction Company Start-up Real Estate Property Development or similar professional environment is highly preferred.
  
• Strong organizational and time-management skills.
  
• Excellent written and verbal communication skills in English.
  
• Proficient in Microsoft Office particularly Word Excel Outlook and PowerPoint.
  
• Strong attention to detail and accuracy.
  
• Ability to manage multiple tasks and priorities effectively.
  
• Professional appearance attitude and communication style.
  
• Ability to work with confidential and sensitive information.
  
• Proactive reliable flexible and willing to learn.
  
• UAE experience is preferred.
  
  

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