Who we are
Founded in 1978 Al Marwan Group is a diversified organization serving the construction heavy machinery Oil & Gas real estate developments and Hospitality sectors across the GCC. The Group operates through multiple business units and subsidiaries delivering integrated solutions supported by strong operational expertise and a well-established regional presence.
Position Summary
Al Marwan Real Estate is seeking an experienced highly organized and trustworthy Leasing Administration Manager to oversee and control the complete leasing administration lifecycle across the companys residential commercial retail office warehouse and industrial portfolios.
The Leasing Administration Manager will be responsible for ensuring that all leasing transactions contract documentation approvals renewals legal coordination government registrations and compliance requirements are completed accurately and efficiently. The role serves as the primary coordination point between Leasing Finance Legal Property Management Government Relations and external stakeholders to ensure seamless execution of leasing operations while supporting occupancy and revenue objectives.
Key Responsibilities
Leasing Administration & Contract Management
Manage the complete leasing administration process from tenant approval through contract execution and handover.
Review prepare verify and maintain all lease agreements amendments addendums renewals notices and termination documentation.
Ensure all leasing documentation complies with company policies and regulatory requirements.
Maintain accurate records and audit trails for all leasing transactions.
Monitor contract expiry dates and ensure timely action for renewals and tenant retention initiatives.
Ensure leasing transactions are completed within approved turnaround times.
Renewal & Occupancy Management
Manage and monitor lease renewal programs across all asset classes.
Ensure renewal KPIs and occupancy targets are achieved.
Coordinate renewal negotiations and approvals with leasing teams and management.
Monitor upcoming expiries and vacancies to minimize occupancy losses.
Produce vacancy occupancy and renewal forecasts for management review.
Support initiatives that maximize occupancy and tenant retention rates.
Coordination with Internal Departments
Act as the central liaison between Leasing Finance Legal Property Management Facilities Management and Government Relations.
Ensure smooth processing of tenant approvals security deposits payment plans invoicing and contract execution.
Coordinate with Finance to verify tenant payments and financial compliance prior to contract activation.
Work closely with Property Management to ensure smooth tenant onboarding and move-in processes.
Escalate operational issues impacting occupancy or leasing performance.
Legal & Compliance Management
Coordinate with the Legal Department regarding tenants under legal action disputes payment defaults and eviction cases.
Monitor the status of legal units and ensure timely follow-up on all legal matters.
Ensure implementation of legal recommendations and resolutions.
Maintain compliance with all applicable leasing regulations and company policies.
Support audits and management reviews related to leasing activities.
Government Relations & Attestation
Coordinate with Government Relations teams for contract registrations attestations renewals and regulatory approvals.
Ensure all tenancy contracts and supporting documentation are properly registered and compliant with relevant authorities.
Monitor and track contract attestation and registration status.
Maintain strong working relationships with relevant government entities and service providers.
Leasing Process Governance & Quality Control
Ensure all leasing workflows approvals and procedures are followed consistently across the organization.
Conduct regular reviews of leasing files documentation and compliance records.
Verify that approved rental rates and pricing strategies are being implemented correctly.
Ensure leasing transactions are executed according to approved pricing authority matrices and company policies.
Identify process improvement opportunities to enhance operational efficiency and tenant experience.
Reporting & Performance Monitoring
Prepare weekly monthly quarterly and annual leasing administration reports.
Track key metrics including:
Occupancy rates
Vacancy levels
Lease renewals
Contract processing times
Expiry schedules
Legal cases
Tenant retention rates
Compliance status
Present findings and recommendations to senior management.
Maintain dashboards and reports to support strategic decision-making.
Qualifications & Experience
Bachelors degree in Business Administration Real Estate Finance Law or a related discipline.
Minimum 810 years of experience in real estate leasing administration or property management.
Strong understanding of UAE leasing regulations tenancy contracts and leasing procedures.
Experience managing residential commercial retail office warehouse and industrial portfolios.
Experience coordinating with legal finance and government entities.
Advanced knowledge of leasing systems ERP systems CRM platforms and Microsoft Office.
Skills & Competencies
Exceptional attention to detail and accuracy.
High level of integrity confidentiality and trustworthiness.
Strong organizational and administrative skills.
Excellent communication and stakeholder management abilities.
Strong analytical and reporting capabilities.
Problem-solving and process improvement mindset.
Ability to manage multiple priorities in a fast-paced environment.
Leadership and team coordination skills.
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