Legal Administrative Assistant

Robert Half is partnering with a well-established law firm in Phoenix seeking an experienced Legal Administrative Assistant to support attorneys within its litigation practice. This is a contract-to-hire opportunity for someone with strong legal administrative experience who thrives in a fast-paced, professional environment.

About the Role

The position will be onsite five days per week for the first 90 days. After the initial 90-day period, the role transitions to a hybrid schedule with two days per week in the office.

• Schedule: Monday–Friday, 37.5 hours per week
• Location: Phoenix, AZ
• Pay: $30–$36/hour, depending on experience
• Employment Type: Contract-to-Hire
• Start: Client would ideally like someone to start within the next week or so

Responsibilities

• Provide administrative and legal support to multiple attorneys and timekeepers
• Manage calendars, meetings, deadlines, travel arrangements, and attorney schedules
• Prepare, format, edit, proofread, and organize legal documents and correspondence
• Assist with litigation-related filings and legal research
• Maintain electronic and paper client and matter files
• Complete attorney time entry and assist with billing and pre-bill edits
• Prepare expense reimbursements and check requests
• Process conflict checks and assist with opening new clients and matters
• Coordinate with accounting, records, and other internal departments
• Assist with document comparisons, transcription, and document management
• Communicate professionally with attorneys, clients, courts, and internal staff
• Handle confidential and sensitive information with discretion

Qualifications

• Minimum of 3 years of Legal Administrative Assistant, Legal Secretary, or comparable legal support experience
• Litigation experience strongly preferred
• Prior law firm or in-house legal department experience preferred
• Strong Microsoft Word, Outlook, and Excel skills
• Experience with document management systems and Adobe Acrobat preferred
• Experience with legal billing, time entry, calendaring, and document preparation is highly desirable
• Strong proofreading, organizational, and attention-to-detail skills
• Ability to prioritize multiple assignments and meet deadlines in a fast-paced legal environment
• Professional written and verbal communication skills

Required Skills

• Strong Microsoft Word, Outlook, and Excel skills
• Strong proofreading, organizational, and attention-to-detail skills
• Ability to prioritize multiple assignments and meet deadlines in a fast-paced legal environment
• Professional written and verbal communication skills

Preferred Skills

• Litigation experience strongly preferred
• Prior law firm or in-house legal department experience preferred
• Experience with document management systems and Adobe Acrobat preferred
• Experience with legal billing, time entry, calendaring, and document preparation is highly desirable

Pay range and compensation package

• Pay: $30–$36/hour, depending on experience

Equal Opportunity Statement

This is an excellent opportunity for an experienced legal administrative professional looking for a long-term opportunity with a respected Phoenix law firm and the potential to transition into a permanent position.