Abu Dhabi, United Arab Emirates
Black & Grey HR is seeking a Logistics Coordinator - Offshore & Subsea to join our client's marine and offshore operations team based in Abu Dhabi, UAE. This is a permanent office-based role with occasional visits to yards, ports, jetties, and logistics facilities as required, supporting the successful mobilization and demobilization of offshore survey and subsea projects.
You will be responsible for coordinating day-to-day logistics activities, ensuring equipment, materials, and personnel are delivered safely, efficiently, and on schedule. Working closely with project teams, vessel operations, freight forwarders, customs agents, transport providers, and offshore personnel, you will play a key role in maintaining seamless logistics operations while ensuring compliance with regulatory and client requirements.
Key Responsibilities
- Coordinate the transportation of equipment, materials, and project assets between company yards, jetties, ports, warehouses, and offshore project locations, ensuring timely delivery to support project schedules.
- Manage import and export documentation, including customs clearance, shipping documentation, cargo manifests, bills of lading, and freight forwarding activities to ensure regulatory compliance and efficient shipment processing.
- Liaise with freight forwarders, customs clearing agents, transport contractors, shipping lines, port authorities, and logistics vendors to monitor shipment progress and resolve operational issues.
- Track equipment, cargo, and material movements throughout the supply chain, maintaining accurate logistics records, delivery schedules, and status updates for project stakeholders.
- Support offshore mobilization and demobilization activities by coordinating vessel loadouts, equipment dispatch, cargo readiness, and transportation schedules in line with project execution plans.
- Coordinate Dangerous Goods (DG) documentation and transportation requirements, ensuring compliance with IMDG and other applicable regulations for hazardous materials.
- Maintain logistics trackers, shipment schedules, inventory movement records, and KPI reports while providing regular logistics status updates to project teams and management.
- Coordinate travel, accommodation, airport transfers, and transport arrangements for offshore personnel and crew changes, ensuring timely mobilization in accordance with project requirements.
- Identify logistics constraints, transportation risks, customs delays, or supply chain issues that could impact project schedules, escalating concerns and supporting mitigation plans.
- Support continuous improvement initiatives by assisting with logistics planning, vendor performance monitoring, cost control, and process optimisation across offshore operations.
Requirements
- Diploma or Bachelor's Degree in Logistics, Supply Chain Management, Business Administration, or a related discipline.
- 3-6 years of logistics coordination experience within the marine, offshore, subsea, or oil & gas industry.
- Strong understanding of import/export procedures, customs clearance, freight forwarding, transportation planning, and offshore logistics operations.
- Experience coordinating offshore mobilisations, vessel loadouts, equipment transfers, and project logistics activities.
- Working knowledge of logistics documentation, shipping processes, cargo tracking systems, inventory management, and ERP/logistics tracking systems.
- Strong organisational skills with the ability to manage multiple shipments, competing priorities, and project deadlines simultaneously.
- Excellent communication and stakeholder coordination skills with experience working alongside vendors, freight forwarders, customs authorities, offshore personnel, and project teams.
- Proficiency in Microsoft Office applications and logistics tracking systems or ERP platforms.
- Experience supporting offshore projects for ADNOC or other regional marine and offshore operators is highly desirable.
Certifications
- IATA and/or IMDG Dangerous Goods Awareness Certification is preferred.
- Relevant logistics, freight forwarding, or supply chain certifications are considered an added advantage.
- Attractive Salary + Benefits
- Permanent employment with a growing offshore and marine engineering organization
- Opportunity to support major offshore, subsea, and marine projects across the UAE and the wider region
- Exposure to end-to-end offshore logistics operations, including vessel mobilizations, customs clearance, freight forwarding, and project supply chain coordination
- Opportunity to develop expertise in offshore logistics, marine transportation, and complex EPC project support environments
- Long-term career growth and progression within a stable organization supporting large-scale offshore operations
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