Job Description – Marketing Coordinator- CEO's office
Location: Pune
Company: Martist Services Pvt. Ltd.
Role: Marketing Coordinator
Reports to: CEO & Chief Creative Officer
Role Overview
We are looking for a proactive, organised and communication-strong Marketing Coordinator to work closely with the CEO & Chief Creative Officer and support day-to-day marketing, client coordination, research, presentations and execution.
The role requires someone who can bring structure to multiple moving priorities, follow up efficiently with internal teams and external stakeholders, assist in preparing marketing material, and ensure that key tasks move forward on time.
This is an ideal role for someone who enjoys working across brands, marketing, content, business development .
Key Responsibilities
- Assist the CEO in coordinating marketing, client and business-development priorities.
- Track action points, follow-ups, timelines and pending deliverables across projects.
- Coordinate with internal teams including creative, social media, digital, video and client servicing.
- Support preparation of presentations, proposals, concept notes, meeting documents and marketing plans.
- Conduct basic research on brands, industries, competitors, trends, events and potential clients.
- Assist with client communication, meeting schedules, follow-up notes and status updates.
- Maintain trackers for pitches, prospects, proposals, partnerships and key business opportunities.
- Support CEO-led initiatives including LinkedIn content, thought leadership, speaking opportunities, podcasts and personal-brand projects.
- Coordinate with vendors, production partners, photographers, influencers and external collaborators when required.
- Assist with event, shoot and campaign coordination.
- Prepare meeting agendas and ensure action points are followed through after meetings.
- Help organise marketing assets, credentials, case studies, presentations and other reference material.
- Support outreach for potential partnerships, industry events, speaking opportunities and collaborations.
- Ensure important deadlines and commitments are not missed.
Key Skills Required
- Strong written and verbal communication
- Excellent organisational and follow-up skills
- Good understanding of marketing, branding and social media
- Ability to manage multiple tasks and priorities
- Strong PowerPoint / presentation skills
- Comfortable with Excel / Google Sheets and trackers
- Good research ability
- Attention to detail
- Confidence in coordinating with senior professionals and clients
- Ability to take ownership rather than wait for repeated instructions
- Professional email and WhatsApp communication
Preferred Background
- Graduate/Postgraduate in Marketing, Communications, Business, Media or related field
- 1–3 years of relevant experience in marketing, client servicing, office operations or executive support within a marketing environment
- Agency experience will be an advantage
What We Are Looking For
Someone who is:
Proactive. Structured. Curious. Dependable.
This role is not only about coordination. We are looking for someone who can understand context, anticipate what needs to happen next, keep multiple workstreams moving and become a reliable extension of the CEO’s office.
Growth Opportunity
For the right candidate, the position can evolve into a broader Marketing & Business Strategy / CEO’s Office role over time.