Job Description Summary
The GPA/MA is responsible for scientifically engaging collaborating and aligning with internal and external medical experts to co-create value address identified patient needs drive operational excellence and ultimately change the practice of medicine for better patient access and outcomes.
Job Description
We are welcoming UAE National Talents to apply for our Novartis Emiratization Program which is a 12-month program that will provide you with real world experience that will allow you to put your theoretical learning into practice.
Major Accountabilities
Scientific Engagement Support
Apply foundational Scientific Engagement principles in medical experts interactions aligned with the Neuroscience strategy and portfolio priorities.
Support Medical team in communicating the right evidence to the right medical expert at the right time to enable informed decision-making.
Coordinate internal scientific engagements and training activities.
Cross-Functional Collaboration
Drive alignment and coordination with cross-functional teams (Value & Access HEOR Clinical Research Commercial etc.) to ensure seamless execution of medical initiatives.
Collaborate with clinical research operations to support effective scientific communication with investigators of key Gulf Neuroscience studies.
Strategic Project & Program Management
Lead and coordinate the end-to-end planning tracking and execution of priority Medical Affairs projects and cross-functional initiatives ensuring clear timelines stakeholder alignment proactive risk mitigation and on-time delivery of objectives.
Maintain project plans trackers and dashboards to monitor milestones dependencies and performance providing regular updates to the TA Medical Head.
Medical Operations & Systems Management
Own preparation submission tracking and reconciliation of activities through internal systems.
Manage purchase orders (POs) budget tracking and spend reconciliation in alignment with approved plans.
Draft submit and follow up on agreements and contracts and relevant internal systems.
Ensure accurate maintenance of spend trackers documentation and operational records.
Event & Vendor Coordination
Coordinate end-to-end event logistics including venue invitations medical materials and on-site support.
Liaise with vendors and third-party organizers to obtain required documentation for sponsorships approvals and compliance.
Support vendor onboarding and HCP database enrollment when required.
Oversee development and coordination of scientific and educational materials (e.g. invitation letters slides RMPs) with external partners.
Compliance & Professional Excellence
Ensure all activities are executed in accordance with Ethics & Compliance standards and Novartis policies.
Maintain timely completion of administrative responsibilities (CRM systems expense reporting compliance modules etc.).
Commit to continuous learning and professional development.
Allocate approximately 25% of time in the field to support medical experts engagement plans.
Job Dimensions
Number of Associates: None
Financial responsibility: Franchise Medical budget as assigned
Impact on the organization:
Enable effective and compliant execution of Medical Affairs strategy
Maintain tailored medical engagement with key medical experts
Contribute to a best-in-class Field Medical organization through structured coordination and operational excellence
Ideal Background
Education :
Pharmacist Masters or other post-graduate degree in health/life sciences.
Experience:
Strong project and time management skills
Demonstrates credibility and clarity of purpose to build effective and collaborative relationships
Self-directed learner with a growth mindset
Excellent communication interpersonal and influencing skills
Curious mindset with strong listening and questioning abilities
Ability to adapt prioritize and work effectively within multifunctional teams
Solid business acumen with solution-oriented and critical thinking
High personal integrity and accountability
KPIs/Desired outcomes
Timely and successful delivery of prioritized projects and milestones
Accurate and compliant BeSure/FUSE submissions and documentation
Accurate and timely PO processing and budget/spend tracking
Effective coordination of events and scientific activities
Maintenance of up-to-date project and operational trackers
Positive medical experts feedback on project coordination and operational support
Full compliance with internal processes and policies
Skills Desired
Required Experience:
IC
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