Office administrator

Job Role – Office Administrator

Experience : 2-4 years

Location : Hebbal, Bengaluru

Employment Type : Full-time

Work Days: Mon-Sat

About the Role

We are looking for a proactive and organized Office Administrator to manage day-to-day administrative activities and ensure the smooth functioning of our office at Kirloskar Business Park, Bengaluru. The ideal candidate should have good communication skills, attention to detail, and the ability to coordinate effectively with employees, vendors, and external stakeholders.

Key Responsibilities

· Manage daily office administration and ensure smooth day-to-day operations.

· Handle reception, visitor management, courier, and incoming/outgoing correspondence.

· Coordinate with vendors, housekeeping, security, maintenance, and other facility service providers.

· Maintain office supplies, stationery, pantry requirements, and inventory.

· Coordinate meetings, conference rooms, office events, and employee requirements.

· Maintain administrative records, documents, bills, invoices, and related reports.

· Support travel arrangements, hotel bookings, transportation, and other administrative requirements when needed.

· Coordinate with building management for maintenance, access cards, parking, repairs, and facility-related issues.

· Track office expenses and assist with expense documentation and reconciliation.

· Support HR and management with administrative activities, employee onboarding, and internal coordination.

· Ensure the office environment is clean, organized, professional, and well maintained.

· Handle multiple administrative tasks efficiently while meeting deadlines.

Requirements

· 2–4 years of experience in office administration, administration coordination, facilities, or a similar role.

· Graduate in any discipline.

· Good verbal and written communication skills.

· Proficiency in MS Office, particularly Excel, Word, and Outlook/email.

· Strong organizational and time-management skills.

· Ability to coordinate with multiple stakeholders and vendors.

· Professional, approachable, and solution-oriented attitude.

· Ability to work independently as well as collaboratively with different teams.