Office Assistant-UAEN-DUBAI, UAE

The Project Assistant will be able to provides assistance for documentation actions reporting and working closely to the General Project Manager and the team

• Provide administrative support including document management filing and office coordination.
• Organize and maintain executive diaries manage appointments and ensure seamless scheduling.
• Arrange complete travel and accommodation plans including itineraries visa processing and transportation arrangements.
• Screen and direct phone inquiries and meeting requests to the appropriate managers ensuring smooth communication.
• Prepare and produce high-quality documents reports presentations and correspondence.
• Collaborate closely with the GPM (General Project Manager) and Project team to support project objectives and provide project-related assistance.
• Liaise effectively with clients consultants partners and government agencies to maintain strong relationships and ensure smooth workflow.
• Organize and facilitate meetings conference calls and video conferences including agenda preparation minute-taking and action follow-ups.
• Support the onboarding process of new employees by coordinating with HR and ensuring proper orientation.
• Coordinate with vendors contractors and service providers to manage office supplies equipment and facility requirements.
• Monitor deadlines and project timelines ensuring tasks are completed on schedule and within the defined scope.
• Assist in organizing corporate events team-building activities and executive retreats ensuring a smooth execution.
• Handle confidential information with discretion ensuring that sensitive documents and discussions are securely managed.
• Ensure adherence to corporate policies procedures ethical standards and the companys code of conduct while staying aligned with global best practices.
• Provide support in handling correspondence internal memos and legal documentation as required by the executive.
• Assist with preparing and submitting project proposals tenders and bids coordinating with relevant departments.
• Act as the primary point of contact for external stakeholders and ensure timely responses to inquiries.

Qualifications :

• Minimum of 5 years experience

• Efficient Organized with Multi-Tasking Capability
• Excellent Communication kills
• Fluent in English Arabic is a plus
• The candidate must possess excellent MS Office Excel and PowerPoint skills preference will be given if candidate is also proficient on SAP and Power BI.

Additional Information :

Please note that only shortlisted candidates will be contacted 

This opportunity open to UAEN only

Remote Work :

No

Employment Type :

Full-time

Key Skills
Typing,Microsoft Office,Data Entry,Customer Service,Computer Skills,Microsoft Outlook,QuickBooks,Office Experience,10 Key Calculator,Front Desk,Filing,Administrative Experience
Department / Functional Area: Administration
Experience: years
Vacancy: 1