Office Coordinator-Receptionist

• Receiving visitors at the front desk by greeting welcoming directing and announcing them appropriately
• Answering screening and forwarding incoming phone calls
• Receiving and sorting daily mail

  Responsibilities

• Greet and welcome guests as soon as they arrive at the office
• Direct visitors to the appropriate person and office
• Answer screen and forward incoming phone calls
• Ensure reception area is tidy and presentable with all necessary stationery and material (e.g. pens forms and brochures)
• Provide basic and accurate information inperson and via phone/email
• Receive sort and distribute daily mail/deliveries
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook issue visitor badges)
• Order front office supplies and keep inventory of stock
• Update calendars and schedule meetings
• Arrange travel and accommodations and prepare vouchers
• Keep updated records of office expenses and costs
• Perform other clerical receptionist duties such as filing photocopying transcribing and faxing

• Requirements and skills

• Proven work experience as a Receptionist Front Office Representative or similar role
• Proficiency in Microsoft Office Suite
• Handson experience with office equipment (e.g. fax machines and printers)
• Professional attitude and appearance
• Solid written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills
• Multitasking and timemanagement skills with the ability to prioritize tasks
• Customer service attitude
• High school degree; additional certification in Office Management is a plus

Key Skills
Office Manager Experience,Microsoft Office,Customer Service,Computer Skills,Microsoft Outlook,Microsoft Word,QuickBooks,Medical office experience,Office Experience,Front Desk,Microsoft Excel,Administrative Experience
Employment Type : Full Time
Experience: years
Vacancy: 1