Finance firm in West Palm Beach is hiring a Receptionist/Office Coordinator & Executive Assistant to support the CEO.
Hybrid Schedule:
5 days onsite October- May, 3 days onsite May- October
Responsibilities:
- Serve as the primary receptionist and point of contact for the West Palm Beach office, greeting visitors and managing incoming calls.
- Oversee office operations, including conference rooms, supplies, vendors, mail, deliveries, and building management.
- Coordinate meetings, catering, office events, and client hospitality.
- Provide administrative and calendar support to senior executives, including meeting materials, expenses, and travel arrangements.
- Provide light personal assistant support to the CEO and family
- Handle confidential information with discretion and professionalism.
- Manage multiple priorities and ad hoc requests while proactively anticipating needs.
Qualifications:
- 3+ years of experience in reception, office administration, executive assistance, or personal assistance.
- Experience supporting executives, business owners, or private families is a plus.
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