Office Manager / Executive Assistant / Receptionist
Aventura, FL | Full-time, in-office
$60,000-$75,000
Summary
A growing real estate investment firm focused on acquiring and operating light-industrial properties across Florida and the Southeast is seeking an organized, personable, and proactive Office Coordinator / Executive Assistant / Receptionist to help keep the office running smoothly and provide administrative support to leadership. This position combines front desk responsibilities with office management and executive assistance, making it a great opportunity for someone who enjoys variety, takes ownership, and wants to contribute to a growing firm.
Responsibilities
- Welcome visitors, manage incoming calls, and serve as a professional first point of contact.
- Support leadership with calendar management, scheduling, correspondence, and administrative tasks.
- Coordinate meetings, prepare conference rooms, and arrange catering and meeting materials.
- Assist with travel arrangements, itineraries, and expense reports as needed.
- Oversee office supplies, deliveries, mail, and coordination with office vendors and service providers.
- Maintain an organized, welcoming office and help address day-to-day operational needs.
- Assist with document preparation, filing, scanning, data entry, and basic spreadsheets.
- Support onboarding logistics, team events, and special projects.
- Communicate with tenants, vendors, business partners, and colleagues professionally.
- Handle confidential information with discretion and sound judgment.
Qualifications
- Prior experience in reception, office administration, office management, or executive assistance.
- Strong organizational skills, attention to detail, and the ability to manage multiple priorities.
- Excellent communication skills and a friendly, professional demeanor.
- Proficiency with Microsoft Outlook, Word, and Excel.
- A dependable, proactive approach and willingness to take initiative.
- Comfort supporting leadership and handling sensitive information.
- Ability to work full-time, in-office in Aventura, FL.
- Experience in real estate, financial services, or a professional office setting is a plus.
- High school diploma or equivalent required.
- Spanish language skills are a plus, but not required.
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