Ready to be part of the Legal Tech revolution?
As the leading SaaS publisher in Europe, Dilitrust is transforming legal departments worldwide with cutting-edge technology.
What will you find at DiliTrust?
Innovation: Be at the forefront of legal tech advancements.
Global Impact: Collaborate with diverse teams in an international and multicultural context.
Career growth: Grow and develop within the future unicorn of legal tech.
Stimulating workplace: Experience the positive Happy at Work environment.
Your tasks:
Administrative and Office Operations
- Manage office supply inventory and place necessary orders
- Oversee office maintenance, cleaning, and security
- Coordinate office layout, seating arrangements, and workspace optimization
- Organize and maintain company records, documents, and databases
- Manage all administrative procedures related to immigration: preparing required documents, tracking visa and work permit applications, coordinating with authorities, specialized agencies, and embassies, and staying updated on regulatory changes.
- Support foreign employees with their onboarding and legal compliance: preparing arrival documentation, monitoring deadlines (renewals, authorizations), and coordinating internally to ensure smooth integration and full compliance with legal requirements.
Human Resources and Employee Support
- Assist with onboarding new employees and organizing orientation sessions
- Act as a point of contact for employee inquiries regarding office policies
- Support the HR department with administrative tasks such as payroll, contracts, benefits, and expense reports
- Plan and coordinate team-building activities and corporate events
Financial and Budget Management
- Manage office budgets, monitor expenses, and process invoices
- Collaborate with the finance team on expense reporting and cost optimization
- Negotiate contracts with suppliers and service providers
Sales administration and invoicing
- Record contracts, amendments, signed quotes, and customer orders in the internal information system
- Issue customer invoices
- Monitor accounts receivable and follow up with customers in collaboration with the customer service team
- Share all relevant information with internal and external stakeholders, including the accounting firm
Communication and Coordination
- Serve as a liaison between various departments and external stakeholders
- Manage internal communications and distribute company-wide announcements
- Schedule and coordinate meetings, travel, and logistics
Profile required
- 3 years of experience in office administration
- Office management experience.
- Excellent computer skills, including a high degree of proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
- Fluent English, Arabic & French
Our values:
At DiliTrust, our values guide everything we do. Trust is our foundation, ensuring transparency and integrity in every action.
We promote inclusion , fostering a culture of empathy, diversity and belonging, where everyone's voice is valued.
We foster a hands on spirit , encouraging initiative, resilience and action-oriented thinking to meet challenges.
We strive for excellence , constantly pushing boundaries to drive innovation, and demonstrating generosity in all our endeavors.
Above all, we succeed as a team , united by a common goal: collaboration.
Recruitment process:
- HR interview
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