Officer, Events ZSP (UAEN)

To support in the planning and successful delivery of the Zayed Sustainability Prize events and activities in line with business unit needs and objectives.

Key Accountabilities : 

• Contribute to the identification of key global events to support the positioning of the Prize annually
• Research support and coordinate event participation and attendance in global events throughout the year
• Ensure project plans are in place for all events the Prize is organising
• Identify all third parties required for the implementation of the Prizes events and plan accordingly
• Complete all requisition processes as required by procurement
• Ensure all event activities are implemented within budget and time constraints
• Conduct post-event evaluations and analysis to measure success and identify areas for improvement
• Support in delivering the annual Awards Ceremony and relevant events and activities during Abu Dhabi Sustainability Week
• Support in the execution of the Prize events locally regionally and internationally in coordination with the relevant teams
• Ensure the scheduling and logistics for approved events are completed as per time and standards
• Coordinate all details with relevant teams for venue selection branding logistics and collaterals
• Develop creative briefs for events and coordinate with agencies ensuring objectives and strategies are clearly identified to facilitate working jointly with internal departments and outside agencies
• Complete all item requisition processes as required by Procurement
• Coordinate with all third-party agencies where required to deliver events as per requirements
• Ensure all event deliverables meet required quality branding and timeline standards
• Build and maintain a network of relevant contacts to support daily activities and long-term objectives of the team
• Engage with and monitor relationships with internal and external stakeholders in order to ensure adequate knowledge transfer and completion of services as per agreed parameters
• Prepare relevant reports and updates as required and to the desired standard
• Provide management information as and when required by the line manager this includes the production and timely provision of accurate reports in line with reporting schedules
• Adhere to any applicable Masdar information security policies and procedures and identify and report security incidents and suspected weaknesses to the appropriate point(s) of contact.
• Protect assets under care (e.g. laptops and other devices) and information/credentials against unauthorized access sharing and/or damage/loss in accordance with the Information Classification and Handling Procedure
• Clear desks of all sensitive material and log off/ lock workstations at the end of the day and when leaving desk for a prolonged period in accordance with Acceptable Usage Policies.
• Ensure not installing copying or modifying of any software on Masdar equipment without authorization

Qualifications :

Preferred Qualifications:

• Bachelors degree in business event management marketing or related field

Preferred Experience:

• 3-4 years of experience in marketing events management and/or outreach supporting the achievement of key programmes and events

Job-Specific Skills:

• Advanced communication skills in English and Arabic (verbal and written)
• Good project management skills
• Strong research and analytical skills
• Excellent computer literacy with strong background in Word Excel PowerPoint and Outlook
• Excellent ability to plan and organize work
• Excellent time management skills and ability to prioritize work
• Attention to detail
• This role is based in Abu Dhabi successful candidates will be required to be in our offices. 

Additional Information :

As part of the application process we will collect store and process personal information about you.

Masdar will use your personal information in accordance with our Candidate Privacy Notice which provides details on the purposes for which your data is processed.