Operations & Accounts Coordinator

Job Purpose

Coordinate the companys day-to-day accounts inventory logistics project handovers procurement marketplace operations and showroom administration ensuring transactions are recorded correctly projects are operationally prepared stock is controlled and all supporting documentation is complete.

Key Responsibilities

1. Accounts

• Manage day-to-day accounting activities in Zoho Books including sales invoices credit notes receipts outstanding receivables petty cash vendor payments and supplier reconciliations while responding to billing-related queries and ensuring transactions are recorded accurately.
  
• Maintain complete supporting documentation for sales purchases VAT payments expenses and operational transactions in line with FTA record-keeping requirements ensuring records are properly filed and available for management review or audit.
  

2. Operations

• Manage stock and company assets through Zoho Inventory including receiving and inspecting goods recording stock movements conducting stock counts monitoring reorder levels and maintaining accurate records for robots equipment spare parts and other assets.
  
• Handle procurement logistics and marketplace operations from requirement to delivery including quotations purchase requests vendor coordination local and international shipments courier arrangements import documentation and and Noon orders returns refunds and settlements.
  
• Maintain the operational readiness of the showroom store reception and office by managing supplies maintenance repairs service providers filing courier arrangements and the safe packing loading movement and handling of robots and high-value equipment.
  

3. Projects

• Manage operational preparation for rental and sales projects by confirming delivery schedules venue access loading bay requirements permits staff and transport documentation reserving the assigned robot and ensuring the complete project kit is ready before deployment.
  
• Complete project handover and closure by coordinating rental collections checking returned equipment condition verifying authorised recipients for sales obtaining signed delivery and handover documents and updating project inventory and accounting records after completion.
  

Requirements

Degree or diploma in Accounting Finance Business Administration Logistics or a related field.

Experience with Zoho Books and Zoho Inventory is preferred.

Basic understanding of UAE VAT and FTA documentation requirements.

Experience in accounts stock control logistics procurement project coordination or related operations.

Familiarity with Amazon Seller Central and Noon Seller Lab is an advantage.

Strong attention to detail organisation record keeping and follow-through.

Good communication and coordination skills with the ability to manage multiple operational activities at the same time.

Comfortable handling both office-based administrative work and practical showroom stock and logistics responsibilities.

Required Skills:

Degree or diploma in Accounting Finance Business Administration Logistics or a related field. Experience with Zoho Books and Zoho Inventory is preferred. Basic understanding of UAE VAT and FTA documentation requirements. Experience in accounts stock control logistics procurement project coordination or related operations. Familiarity with Amazon Seller Central and Noon Seller Lab is an advantage. Strong attention to detail organisation record keeping and follow-through. Good communication and coordination skills with the ability to manage multiple operational activities at the same time. Comfortable handling both office-based administrative work and practical showroom stock and logistics responsibilities.

Employment Type : Full Time
Experience: years
Vacancy: 1