Operations Officer - Wholesale Finance Operations

Description

Role : Operations Officer- Wholesale Finance Operations
Location : Abu Dhabi

Role Purpose:

• Maintain tight and high quality Operational and Administrative controls

Key Accountabilities of the role

1. Ensure transaction requests received through BPM Workflow System / WFO Services Group email are attended and actioned as per the agreed turnaround time
2. Review and Processing all new Finance disbursement transaction documents Goods/Vehicle (Commodity Murabaha (UAEQatar and UK) ERC/UPAS Import/Export Istissna Control ICD (and withdrawals) Lombard Financing Musawama/Murabaha Sukuk Tadawul Shares against Sukuk and MOPA/Khalifa Fund) meticulously for proper approvals Sharia Compliance process in relevant system and forward to Officer for approval and disbursement.
3. Maintain proper records of Commodity Trades for future reconciliation with Brokers and process the monthly fee payments to Commodity Broker after reconciling the MAP account
4. Process all AED/ FCY outward fund transfers related to Finance disbursements /route for authorization before cut-off time.
5. Prepare transaction vouchers and execute after securing Superior approval for all facility premature settlements installment deferrals and other miscellaneous customer instructions within set guidelines and policies
6. Extent full support to International Branches for processing of transactions
7. Ensure Deferral excel sheet is updated with all pending original documents and regular follow up is done with Business Units
8. Reconcile MAP & GL accounts related to WFO - including Khalifa Fund / MOPA GLs- daily basis and escalate if any long outstanding
9. Ensure Daily Control Reports which are assigned are printed reviewed and action taken if required.
10. Ensure daily vouchers are scanned in department folder without fail archival of documents are done on a timely basis.
11. Report any significant exceptions/deviations to line manager for further instructions / guidance immediately and follow up with Business units in case of discrepancies in the transactional documents
12. Error Free work with no loss as WFO is performing high value transactions.
13. Strictly adhere to Service Delivery Standards i.e. handle enquiries process transactions within the appropriate TAT
14. Assist Team Leader for Syndication Activities
15. Undertake any additional assignments / projects entrusted by the line management and complete them as per target dates.
16. Ensure compliance to ADIB policies procedures guidelines standards and maintaining high standard of operational controls
17. Attend training programs to improve skills knowledge in order to enhance role performance and provide training to junior staff under the cross functional training program.
18. Be familiar with the relevant provisions of the Business Continuity plans and extend full support to BCP Coordinator.
19. Periodically evaluate the WFO operational processes and recommend to line management suitable changes to improve efficiency and controls.
20. Ensure MIS is updated with accurate numbers at End of Day

Specialist Skills / Technical Knowledge Required for this role:

• Leadership/Team Wok
• Good Communication skills
• Highly organized
  

Required Experience:

Unclear Seniority

Key Skills
Six Sigma,Lean,Management Experience,Process Improvement,Microsoft Outlook,Analysis Skills,Warehouse Management System,Operations Management,Kaizen,Leadership Experience,Supervising Experience,Retail Management
Employment Type : Full Time
Experience: years
Vacancy: 1