Paralegal /Legal Assistant

About the Role

We are hiring a Legal Assistant / Paralegal to work on personal injury and wrongful death matters from intake through resolution. You will own the day-to-day management of your assigned files and be the primary point of contact for your clients.

What you will do:

• Draft and review pleadings, motions, discovery, demand letters and correspondence
• Open and organize new matters, gather police reports, medical records, bills and insurance information
• Track treatment, prepare medical chronologies and assemble demand packages
• Communicate with clients, providers, adjusters, the court and opposing counsel in English and Spanish
• Conduct legal research and factual investigation
• Prepare and serve summonses and maintain pleadings and discovery indexes
• Manage attorney calendars and case deadlines, including court dates, depositions, mediations, hearings, statutes of limitations and discovery schedules
• Coordinate and summarize depositions
• E-file in Florida state and federal courts and process incoming court orders
• Maintain complete, current digital and physical files in our case management system
• Support attorneys in trial preparation, including trial binders, exhibits, witness lists, witness preparation and subpoenas
• Assist with settlements, lien resolution and disbursements
• Other tasks as requested by the attorneys

What We Are Looking For

Required:

• Fluent in English and Spanish, written and spoken
• At least two years of litigation experience in a law firm, ideally in personal injury or premises liability
• Working knowledge of Florida and Federal civil procedure, motions, discovery, evidence, court rules, legal terminology and e-filing in state and federal courts
• Strong drafting skills and close attention to detail
• Proficiency in Microsoft 365 (Word, Outlook, Excel, SharePoint)
• Ability to manage a caseload independently, prioritize under deadline and stay organized in a fast-paced environment with a positive attitude and minimal supervision
• Clear, professional communication with clients who are often going through the hardest period of their lives
• Understanding of confidentiality, attorney-client privilege and the ethical limits of paralegal practice
• Dependability, professionalism and a strong work ethic

Preferred:

• Associate degree, paralegal certificate or completion of a nationally accredited paralegal program
• Experience with Smart Advocate or another legal case management platform
• Familiarity with medical records, lien resolution and PIP/BI claims handling
• Comfort learning new legal technology

Schedule and Location

Full-time, on-site at our Coral Gables office, Monday through Friday, 9:00 a.m. to 5:00 p.m. This role is on-site, which gives you the chance to be fully immersed in the work and gain direct experience alongside the team.