Responsible for processing and execution of payroll administration.
Maintain and track all payroll changes and execute them in the system.
Perform costing reconciliation with payroll and complete all post-payroll related processes.
Ensure all payments are made in compliance with company policies and procedures.

Employee information & benefits

Maintain employee information, benefits, work structures, leave accruals, and adjustments in the system for reporting purposes.
Respond to staff inquiries concerning pay and related matters, including employee exit.

Documentation & compliance

Maintain supporting payroll documentation and authorizations for internal and external audit.
Work in collaboration with team members while ensuring confidentiality and sensitivity.

Reporting & analysis

Develop reports to meet management requests and needs for people practices-related information.

Other Responsibilities

Perform any additional duties reasonably assigned by the organization or line manager, even if not explicitly listed in this job description, to meet operational needs and support specific objectives of your department and organization
Comply with all organizational and departmental policies, procedures, legal requirements, and applicable regulations at all times, and take personal responsibility to read, understand, follow and keep updated with the latest versions.
Avoid and report any actions that may cause financial loss, reputational damage, or breach of trust to the organization, including fraud, dishonesty, or misrepresentation, which may result in disciplinary action, termination, and legal liability.
Maintain confidentiality of all organizational, patient, client, and employee information in accordance with policies and laws.
Education & Qualification

Experience

Training, Knowledge & Skills

Awareness and understanding of KCH policies and KCH initiatives.
Possesses a good grasp of medical terminology, enabling accurate communication, documentation, and coordination within a clinical or healthcare setting.
Supports and guides junior team members, offering advice and assistance if required.
Ability to handle sensitive information with a high level of confidentiality and discretion, ensuring compliance with organizational policies and regulatory requirements.
Proficient in basic computer applications, including MS Office (Word, Excel, PowerPoint, Outlook), with the ability to manage digital documentation and communication effectively.
Excellent verbal and written communication skills to collaborate effectively with multidisciplinary teams, patients, and stakeholders.
Highly self-motivated with strong internal work standards; sets realistic goals for self and supports others in achieving team objectives.
Flexible and adaptable to changing priorities, ensuring goals are met in dynamic environments.
Strong problem-solving skills with the ability to manage unexpected issues and identify when to elevate.
Maintains professional and personal credibility across all staff groups.
Demonstrates the ability to manage multiple tasks efficiently in a fast-paced work environment.

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Payroll Officer

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