Payroll Specialist

The Payroll Specialist is responsible for accurately and efficiently processing employee payroll, ensuring compliance with relevant laws and regulations. This role involves managing payroll systems, calculating wages, preparing reports, and addressing payroll-related queries from employees.

DUTIES AND RESPONSIBILITIES: Payroll Processing:

• Process accurate and timely payroll for employees, including calculating compensation, allowance, benefits, incentives, overtime, deductions, and end of service.
• Verify and input timekeeping records, adjustments, and commissions into the payroll system.

Compliance and Regulations:

• Ensure compliance with local payroll tax regulations and reporting requirements.
• Stay up-to-date with changes in tax laws and regulations affecting payroll.

Record Keeping:

• Maintain payroll records, including employee information, tax withholding forms, and payroll processing documentation.
• Prepare and maintain reports related to payroll activities, earnings, taxes, and deductions.

Benefits Administration:

• Administer employee benefits related to payroll, such as health insurance, retirement contributions, and flexible spending accounts.
• Process and track employee leave balances, including vacation and sick leave.

Payroll Systems Management:

• Manage and update payroll software and systems to ensure accurate and efficient processing.
• Troubleshoot and resolve issues related to payroll software and database.

Employee Inquiries:

• Address payroll-related inquiries from employees, providing information on deductions, taxes, and pay statements.
• Assist employees in understanding their payroll-related benefits and contributions.

Audits and Reporting:

• Prepare payroll reports for management, accountants, or auditors as required.
• Assist in internal and external audits related to payroll and provide necessary documentation and reports.
• Coordinate with HR and finance departments to ensure accurate employee data and financial records.
• Collaborate with other departments to resolve discrepancies and payroll-related issues.

Timekeeping and Attendance:

• Verify employee timekeeping data, including work hours, leave, and attendance records.
• Process payroll by inputting time and attendance information, including leaves, overtime, etc.
• Air ticket arrangement in coordination with procurement officer.
• Monitor employee loans and deduction and financial related matters
• Deal with PRO with regards the legal expenses.
• Ensure employee Ministry of Labour list is reflected in the WPS list accurately to avoid any legal issues.
• Manage document retention and disposal processes in accordance with legal requirements.
• Ensure a strong documentation throughout the employee life cycle in compliance to legality.
• Identify opportunities for process improvement within the documentation function and contribute to enhancing HR operations.

Scope of Work:

• Accuracy and Compliance: Ensure accurate and compliant payroll processing in accordance with legal and organizational requirements.
• Data Management: Maintain precise records of employee payroll data and related information.
• Employee Support: Provide timely and accurate responses to employee inquiries regarding payroll and related benefits.
• Reporting: Generate and deliver various payroll-related reports to stakeholders and authorities as needed.
• Problem Resolution: Address and resolve payroll discrepancies, errors, and issues in a timely and efficient manner.
• Audit Support: Assist in internal and external audits related to payroll, ensuring accurate documentation and compliance.
• Payroll Administrators play a vital role in ensuring employees are paid accurately and on time, and that the organization complies with relevant payroll regulations. Their attention to detail, knowledge of payroll systems, and understanding of payroll laws are essential for the smooth operation of the organization's payroll processes.

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