Job Postings: Prepare and post job vacancies across internal and external platforms ensuring accuracy and alignment with brand standards.
Candidate Coordination: Communicate with candidates regarding application status interview scheduling and required documentation in a timely and professional manner.
Interview Scheduling: Coordinate interview logistics between candidates and hiring managers. Ensure all necessary materials and meeting arrangements are in place.
Documentation Management: Maintain and update candidate records recruitment trackers and documentation related to recruitment and onboarding processes.
Onboarding Support: Assist with onboarding processes for new hires including documentation collection orientation scheduling and coordination with other departments.
Database Management: Maintain and update applicant and employee information in HR systems and ensure data accuracy at all times.
Reporting: Prepare regular recruitment reports and assist in tracking recruitment metrics such as time-to-fill and candidate sources.
Compliance: Ensure recruitment and onboarding activities comply with company policies and local labor laws. Maintain confidentiality and data protection standards.
Employer Branding Support: Support People & Culture initiatives to enhance employer branding including participation in job fairs career events and internal campaigns.
Collaboration: Work closely with the People & Culture team and department managers to understand hiring needs and support talent acquisition initiatives.
HR Administration: Maintain accurate and up-to-date employee records in both physical and digital formats. Prepare HR documentation including contracts letters and reports.
Data Management: Accurately input and update employee information in HR systems. Generate reports and ensure data integrity at all times.
Onboarding Support: Coordinate the onboarding process for new employees including documentation orientation scheduling and system access setup.
Employee Engagement: Assist in organizing employee engagement events wellness initiatives and recognition programs to foster a positive work environment.
Leave & Attendance Tracking: Monitor and maintain records of employee leave attendance and overtime. Assist with monthly payroll inputs and verifications.
Policy Compliance: Ensure adherence to internal policies and support in communicating updates to employees. Assist in maintaining compliance with local labor laws and regulations.
Employee Support: Serve as a point of contact for employee queries and requests providing guidance and support in a professional and timely manner.
Training Coordination: Support in arranging training sessions including scheduling materials preparation and attendance tracking.
Filing & Documentation: Manage the filing system for all People & Culture documents and ensure confidentiality and security of sensitive information.
Qualifications :
Sustainability: Commit to and maintain sustainable practices by enhancing resource efficiency minimizing waste and promoting eco-friendly social and ethical initiatives. Align with the hotels broader ESG (Environmental Social and Governance) and CSR (Corporate Social Responsibility) objectives to drive positive impact across all pillars of sustainability.
Compliance and Standards: Ensure full compliance with local legal requirements international standards health and safety regulations company policies ISO standards and industry best practices. Continuously review and update operational processes to ensure alignment with evolving legal and regulatory requirements.
Food Safety & Hygiene: Ensure full compliance with food safety and hygiene regulations by overseeing proper purchasing storage handling maintenance communication and preparation practices across all departments.
Skills:
High School diploma or equivalent; additional qualifications in Human Resources Business Administration or related field is a plus.
Previous experience in an HR or administrative support role preferably within the hospitality industry.
Strong organizational and time management skills with attention to detail and accuracy.
Proficiency in Microsoft Office Suite (Word Excel Outlook); experience with HR Information Systems (HRIS) is an advantage.
Excellent interpersonal and communication skills with a customer-service approach.
Ability to handle sensitive information with confidentiality and professionalism.
Strong problem-solving abilities and initiative in task management.
Flexibility to adapt to changing priorities in a fast-paced environment.
Team player with a collaborative approach to work.
Additional Information :
Remote Work :
No
Employment Type :
Full-time
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