Personal assistant to managing director (female)

Job Title: Personal Assistant to Managing Director (Female)

Location: Jubilee Hills, Road No. 36, Hyderabad

Reports To: Managing Director

Job Summary

Tavya is looking for a smart, organized, and proactive Personal Assistant to support the Managing Director in managing day-to-day business and administrative activities.

This is an excellent opportunity for fresh graduates who are eager to build their careers by working closely with senior leadership. The selected candidate will assist in scheduling meetings, coordinating communications, managing documentation, organizing travel arrangements, and supporting various administrative and personal tasks. The role requires strong communication skills, attention to detail, professionalism, and the ability to work in a fast-paced environment.

Key Responsibilities

Executive & Administrative Support

Manage calendars, appointments, meetings, and daily schedules. Coordinate meetings, reviews, and business appointments. Prepare reports, presentations, documents, and meeting materials. Maintain records and confidential information with professionalism and discretion.

Communication Management

Act as a point of contact between the Managing Director and internal/external stakeholders. Screen and prioritize emails, phone calls, and correspondence. Draft and coordinate professional communications. Ensure timely follow-up on tasks, meetings, and commitments.

Travel & Event Coordination

Assist in arranging travel bookings, accommodation, transportation, and itineraries. Coordinate business meetings, conferences, and events. Ensure smooth execution of travel and logistics arrangements.

Meeting Management

Schedule and organize meetings with internal teams, vendors, and business partners. Prepare meeting agendas and maintain meeting notes. Track action items and follow up with stakeholders.

Task & Project Coordination

Assist in monitoring projects, deadlines, and business priorities. Coordinate with various departments to ensure timely completion of tasks. Provide regular updates and status reports when required.

Personal Assistance

Assist in managing personal appointments and schedules. Coordinate personal tasks and special arrangements when required. Support the organization of personal and professional events.

Office Coordination

Support day-to-day executive office administration. Coordinate with vendors, service providers, and support staff. Ensure smooth functioning of executive office operations.

Required Qualifications & Skills

Bachelor's Degree in Business Administration, Commerce, Management, or any related field. Freshers are encouraged to apply. Excellent verbal and written communication skills. Good organizational and time-management abilities. Basic proficiency in Microsoft Office (Word, Excel, Power Point, Outlook). Ability to multitask and prioritize responsibilities effectively. Strong attention to detail and problem-solving skills. Professional attitude with a high level of integrity and confidentiality. Eagerness to learn and work closely with senior leadership.

Preferred Attributes

Strong interpersonal and coordination skills. Positive attitude and willingness to take ownership of tasks. Ability to work in a dynamic and fast-paced environment. Professional appearance and communication style.

Working Conditions

Full-time position. 6 working days per week. 10 hours per day. Flexibility to support urgent business requirements when needed. Fast-paced and growth-oriented work environment.

Compensation & Benefits

Competitive Salary Provident Fund (PF) Health Insurance Paid Leave Daily Snacks Yearly Bonus Professional Development & Career Growth Opportunities Supportive and Collaborative Work Environment

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