Personal Assistant

Job Title Personal Assistant (PA)

Company: Fragrance Company

Location: Dubai, UAE

Salary: AED 7,000–10,000 per month

Experience: 3–5 years in a similar role.

LOOKING FOR INDIAN CANDIDATES WHO CAN RELOCATE TO DUBAI

Role Overview

We are seeking a dynamic, proactive, and well-organised Personal Assistant to provide administrative and executive support to senior management. The ideal candidate will have excellent communication and interpersonal skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced business environment.

Key Responsibilities

1. Executive & Administrative Support

• Manage the executive's calendar, schedule meetings, and coordinate appointments.
• Handle emails, phone calls, correspondence, and follow-ups professionally.
• Prepare presentations, reports, meeting agendas, and other business documents.
• Maintain confidential files, records, and important business information.

2. Travel & Meeting Coordination

• Arrange domestic and international travel, including flights, accommodation, and itineraries.
• Coordinate meetings, appointments, and business events with internal and external stakeholders.
• Prepare meeting minutes and track action items to ensure timely follow-up.

3. Communication & Coordination

• Act as a point of contact between senior management, employees, clients, and business partners.
• Coordinate with various departments to ensure smooth communication and timely completion of tasks.
• Handle sensitive information with discretion and maintain professional relationships.

4. Office & Task Management

• Prioritise daily tasks, manage deadlines, and anticipate the executive's requirements.
• Assist with administrative activities, expense tracking, and document management.
• Handle ad hoc assignments and support management in day-to-day business operations.

Candidate Requirements

• 3–5 years of experience as a Personal Assistant, Executive Assistant, or in a similar administrative role.
• Excellent verbal and written communication skills in English; additional languages are an advantage.
• Strong organisational, multitasking, and time-management abilities.
• Proficiency in MS Office, email management, calendar scheduling, and digital communication tools.
• Proactive, adaptable, detail-oriented, and capable of working independently.
• Strong interpersonal skills, professional conduct, and the ability to maintain confidentiality.
• Ability to work effectively in a fast-paced environment and manage changing priorities.

Preferred:

Previous experience supporting senior executives or business owners, preferably in a corporate, manufacturing, or international business environment. UAE experience will be an advantage.

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