You will be supporting the General Manager with the day-to-day operations with effective administrative and secretarial work. A brilliant multi-tasker your tasks include but are not limited to organising appointments taking meeting notes making travel arrangements and providing any other assistance required by the hotels leadership team. You will work and coordinate with other departments to ensure that they meet their targets and goals.
- Coordinate and monitor all appointments meetings and trainings to ensure that schedules are logged traced and remind all concerns. Set up filing system and update index of files and form regularly also label all files and folders alphabetically.
- Preparing time sheets and keeping leave record for all Leadership Team.
- Take minutes check correctness and presentation before distributing and filing according to the supervisors discretion.
- Handling the incoming calls and information obtaining all relevant information and passing on to appropriate personnel.
- Dispatch the mailings with appropriate contents letters envelopes etc.
- Ensure that monthly critique and month end reports are finished on a timely basis
- Work and coordinate with other departments to ensure that the responsible job of the department meets target and goals
Qualifications :
- At least Bachelors Degree in any field.
- At least 5 years experience in executive secretarial work with multinational companies.
- Effective telephone communication skills and above average proficiency in MS Office applications such as Word Powerpoint and Excel.
- Above average fluency in English (written and spoken).
Remote Work :
No
Employment Type :
Full-time
Key Skills Typing,MailChimp,QuickBooks,Web Development,Personal Assistant Experience,Group Fitness,Front Desk,Personal Training,Social Media Management,Program Design,Bookkeeping,Content Creation
Experience: years
Vacancy: 1
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