Personal Assistant/ Secretary

*** Must be based in the UAE *** Can travel to EU without visa constraints Our client is looking for a highly intelligent, switched-on and exceptionally organised Personal Assistant / Secretary to provide trusted support in a fast-paced and demanding environment. This is a role for someone who is naturally proactive, discreet and capable of thinking several steps ahead. You will need excellent judgement, strong attention to detail and the ability to manage multiple priorities without needing constant direction. The successful candidate will be someone who gets things done — confident dealing with people at all levels, comfortable handling confidential matters, and able to adapt quickly when priorities change.

Responsibilities

• Provide comprehensive day-to-day personal and administrative support.
• Manage a busy diary, appointments, meetings and schedules.
• Coordinate travel arrangements, including flights, accommodation, visas and itineraries.
• Be flexible and available to travel internationally when required.
• Manage correspondence, emails, calls and follow-ups professionally and efficiently.
• Prepare documents, presentations, reports and other materials as required.
• Coordinate meetings and ensure actions and follow-ups are completed.
• Liaise with clients, suppliers, professional advisers and other contacts on behalf of the principal.
• Handle confidential and sensitive information with absolute discretion.
• Manage personal and business-related arrangements and tasks as required.
• Anticipate requirements and resolve issues before they become problems.
• Research and source information quickly and accurately.
• Keep track of deadlines, commitments and outstanding actions.
• Support ad hoc projects and take ownership of tasks from start to finish.

Requirements

• Clever, sharp and switched on — someone who picks things up quickly.
• Highly organised and naturally detail-oriented.
• Proactive rather than reactive, with excellent common sense and judgement.
• Extremely discreet and trustworthy.
• Calm under pressure and able to manage competing priorities.
• Flexible and adaptable, with a willingness to travel.
• Confident communicating with senior individuals and external contacts.
• Technologically capable and comfortable using Microsoft Office and other digital tools.
• A strong written and verbal communicator.
• Resourceful, practical and solutions-focused.
• Comfortable working independently without needing constant supervision.
• Professional, polished and personable.

Qualifications

• Previous experience as a Personal Assistant, Executive Assistant, Private PA, Secretary or similar role.
• Based in Dubai, UAE.
• Willing and able to travel internationally as required.
• Excellent English, both written and spoken.
• Strong organisational and time-management skills.
• High level of discretion and confidentiality.
• Ability to work flexible hours when required.
• A valid passport and ability to travel internationally.

REF: FL V-

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