A high-profile individual in the music and entertainment industry is seeking an experienced, highly hands-on Personal Assistant to provide day-to-day support across a fast-paced and constantly changing schedule. This is an exciting opportunity for someone who thrives in an on-the-go environment and genuinely enjoys being the person who jumps in wherever needed.
The ideal candidate has at least 3 years of Personal Assistant experience, ideally supporting an individual within music, entertainment, production, or a similarly fast-paced environment. This role requires someone who is NYC-based, incredibly resourceful, service-oriented, and comfortable with a position that involves just as much running around the city, handling errands, sourcing items, and assisting on set as it does scheduling and communication.
Responsibilities include:
- Manage a busy and frequently changing personal and professional schedule
- Coordinate appointments, meetings, events, travel, and day-to-day logistics
- Handle communication and serve as a reliable point person for various contacts
- Assist on set, at music events, during production, and with other industry-related commitments
- Run errands throughout NYC, including picking up and delivering personal items, wardrobe, gifts, and other necessities
- Source and purchase gifts, personal items, and last-minute requests with excellent taste and attention to detail
- Coordinate complex domestic and international travel and accompany the principal as needed
- Travel for extended periods, sometimes for several weeks at a time
- Assist with packing, unpacking, luggage, transportation, reservations, and travel logistics
- Anticipate needs and proactively handle issues before they arise
- Support special projects, events, and production-related needs
- Remain flexible and available during long days and nontraditional hours when traveling, attending events, or supporting production
Qualifications:
- 3+ years of Personal Assistant experience required
- Music or entertainment industry experience strongly preferred
- Must be currently based in New York City
- Must have the flexibility to travel frequently and for several weeks at a time
- Comfortable with long days, irregular hours, and a schedule that can change quickly
- Extremely hands-on with a true “no task too small” mentality
- Highly organized, responsive, discreet, and able to operate with a strong sense of urgency
- Excellent communication and scheduling skills
- Resourceful and comfortable navigating NYC and handling time-sensitive errands and requests
- Strong judgment and ability to work independently while remaining several steps ahead
This is an ideal opportunity for someone who loves the pace of the music and entertainment world and wants to be deeply involved in the day-to-day. The right person is energetic, humble, anticipatory, and genuinely enjoys being on the move and making someone’s life run seamlessly.
Salary Range DOE $125,000 - $135,000