Procurement and Logistics Coordinator - Projects and Lighting - Sharaf DG - Dubai, UAE

Procurement and Logistics Coordinator - Projects and Lighting - Sharaf DG - Dubai, UAE

Position Overview: Procurement and Logistics Coordinator role in Dubai supporting Sharaf DG project operations. This position manages the full procurement cycle, vendor and customer onboarding, logistics coordination, documentation, and warranty handling, with optional exposure to lighting design and technical documentation. The role ensures smooth coordination between internal teams, suppliers, and clients from purchase order creation through project completion.

Job Details: Country: UAE; City: Dubai; Industry: Retail; Function: Purchasing; Salary: monthly (Market estimated); Gender: Any; Candidate Nationality: Any; Job Type: Full-time.

Key Responsibilities

• Create purchase orders and manage internal approval workflows
• Prepare and maintain project costing sheets and procurement budgets
• Handle billing processes including goods receipt and invoice verification
• Manage vendor invoices and maintain accurate records through vendor portals
• Prepare quotations and support project teams with accurate pricing information
• Prepare RFP documentation and delay penalty documents for suppliers across ongoing projects
• Onboard new vendors and customers ensuring complete and accurate documentation
• Maintain updated contact records for internal teams, suppliers, and service partners
• Coordinate with vendors for deliveries, spare parts, and warranty documentation
• Manage logistics documentation including delivery notes, sales orders, and shipping records
• Track stock levels, spare parts, and sample inventory
• Manage outbound samples and ensure proper documentation for stock movement
• Coordinate timely material delivery to clients as per project schedules
• Track product warranties, manage RMA processes, and coordinate replacements with suppliers
• Collect warranty letters from suppliers and issue warranty confirmations to clients
• Maintain organized documentation for procurement, logistics, and warranty activities
• Act as a key coordination point between internal departments, suppliers, and clients
• Provide delivery updates and material tracking support to project teams

Optional Technical Support

• Assist with lighting design documentation and AutoCAD drawings for BOQ preparation
• Review and prepare material submittals in line with project specifications

Ideal Profile

• Working knowledge of procurement workflows and ERP or SAP processes
• Experience handling purchase orders, invoices, logistics coordination, and documentation
• Comfortable managing multiple priorities in a project-driven environment
• Strong attention to detail and follow-up skills

Skills Set

• Procurement and vendor coordination
• ERP or SAP exposure including PO, SO, billing, and invoice processes
• Microsoft Office proficiency
• Strong documentation and organizational skills
• Clear communication and stakeholder coordination
• AutoCAD or lighting design software exposure is an advantage

Why Join Us

• Project-focused procurement role within a leading UAE retail and distribution group
• Exposure to end-to-end procurement, logistics, and warranty operations
• Opportunity to work with cross-functional project and technical teams
• Career growth potential in procurement, supply chain, and project operations

About the Company: Sharaf DG is one of the UAE's leading electronics retail and distribution groups, supporting large-scale retail, commercial, and project-based operations. The company is known for its strong procurement practices, supplier partnerships, and commitment to operational excellence across Dubai and the wider UAE.

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