Procurement Coordinator

Job Title Procurement Coordinator
Location: Dubai UAE

About the Role

We are seeking a detail-oriented and organized Procurement Coordinator to support the sourcing and purchasing of equipment materials components and services required for premium spa wellness hydrothermal and specialized MEP projects.

The role will coordinate the complete procurement cycle from supplier identification and quotation requests through purchase orders shipment tracking delivery and documentation. The ideal candidate should have experience in procurement purchasing supply chain or project coordination preferably within construction MEP hospitality spa wellness swimming pool or specialized equipment industries.

Key Responsibilities

Procurement Coordination

• Coordinate day-to-day procurement activities for ongoing spa wellness and MEP projects.
• Source materials equipment spare parts and services based on approved project requirements.
• Prepare and issue RFQs to local and international suppliers.
• Obtain and compare quotations based on price quality lead time technical specifications and payment terms.
• Prepare comparative statements and procurement recommendations for management approval.
• Create and process purchase orders in accordance with approved procedures.

Supplier Management

• Identify evaluate and develop relationships with reliable suppliers and manufacturers.
• Maintain an updated supplier database covering equipment materials spare parts and specialist services.
• Negotiate pricing delivery schedules payment terms warranties and commercial conditions.
• Follow up with suppliers regarding quotations order confirmations production status and deliveries.
• Monitor supplier performance and escalate delays quality issues or non-conformities.

Spa & Wellness Equipment Procurement

• Coordinate procurement of specialist equipment and materials for saunas steam rooms hammams hydrotherapy systems vitality pools cold plunges experience showers water features and wellness facilities .
• Source pumps valves filtration equipment steam generators heaters heat exchangers piping components controls and related MEP materials.
• Coordinate procurement of HVAC plumbing electrical drainage and specialist wellness-system components.
• Review supplier technical information to ensure equipment and materials meet project requirements.

Project Procurement

• Review approved BOQs material schedules specifications drawings and equipment requirements.
• Prepare procurement schedules aligned with project execution timelines.
• Track long-lead items and ensure timely ordering to prevent project delays.
• Coordinate with project managers engineers BIM teams site teams and designers regarding procurement requirements.
• Ensure materials are ordered according to approved specifications and quantities.

Logistics & Delivery Coordination

• Track purchase orders from order placement through manufacturing shipment customs clearance and final delivery.
• Coordinate with freight forwarders suppliers logistics providers and site teams.
• Monitor expected delivery dates and proactively address delays.
• Coordinate international shipments and documentation where required.
• Verify delivered materials against purchase orders delivery notes and approved specifications.

Documentation & ERP

• Maintain accurate procurement records RFQs quotations comparison sheets purchase orders invoices and delivery documentation.
• Update procurement trackers and prepare regular purchasing status reports.
• Maintain proper documentation for warranties certificates technical datasheets and supplier information.
• Update ERP/procurement systems with purchase orders supplier details delivery status and related information.
• Ensure procurement documentation is organized and readily available for project and financial audits.

Cost Control

• Monitor procurement costs against approved budgets and project BOQs.
• Identify opportunities for cost savings without compromising quality or project requirements.
• Compare local and international sourcing options where appropriate.
• Track price fluctuations and advise management of significant changes.
• Support value-engineering initiatives through alternative supplier and material evaluations.

Quality & Compliance

• Ensure purchased materials and equipment comply with approved technical specifications.
• Coordinate technical submittals product datasheets samples certifications and approvals.
• Work with engineering and quality teams to resolve material discrepancies or non-conformities.
• Ensure required warranties certificates manuals and commissioning documents are obtained from suppliers.

Qualifications & Experience

• Bachelors Degree or Diploma in Procurement Supply Chain Management Business Administration Engineering or a related field .
• 36 years of experience in procurement or purchasing preferably within MEP construction hospitality spa wellness swimming pool or specialist equipment industries.
• Experience handling local and international suppliers is preferred.
• Strong understanding of RFQs quotations comparative statements purchase orders and supplier negotiations.
• Experience with ERP/procurement systems and Microsoft Excel.
• UAE procurement experience is preferred.

Key Skills & Competencies

• Procurement and purchasing coordination
• Supplier sourcing and management
• RFQ and quotation management
• Purchase order processing
• Commercial negotiation
• MEP and specialist equipment procurement
• Spa and wellness equipment knowledge
• International sourcing and logistics
• Project procurement planning
• Cost comparison and control
• ERP/procurement systems
• Microsoft Excel
• Documentation and reporting
• Strong follow-up and coordination skills
• Excellent communication and negotiation abilities
• Attention to detail and problem-solving skills

What We Offer

• Competitive salary and benefits package
• Opportunity to work on premium spa wellness hospitality and luxury projects
• Exposure to specialized hydrothermal and wellness equipment
• International supplier and procurement exposure
• Professional and collaborative working environment
• Career growth and development opportunities
• Opportunity to contribute directly to the successful delivery of high-end wellness projects

Apply now!

Employment Type : Full Time
Experience: years
Vacancy: 1