Procurement Manager – Pre-Openings & OS&E

We are looking for an experienced Procurement Manager Pre-Opening & OS&E to join the Rixos & All Inclusive Collection Corporate Office and support the procurement requirements of new hotel openings and strategic projects across the portfolio.

The role will be responsible for managing the end-to-end procurement process for pre-opening hotels with a primary focus on Operating Supplies & Equipment (OS&E) and operational requirements.

Working closely with Project Teams Hotel Operations Finance Engineering consultants designers and suppliers the Procurement Manager will ensure that all required items are sourced purchased produced delivered installed where applicable and handed over in line with approved budgets Rixos brand standards operational requirements and hotel opening timelines.

2. Key Responsibilities:

• Manage the complete procurement lifecycle for assigned hotel pre-opening projects with particular focus on OS&E and operational supplies.
• Coordinate with hotel operations and project teams to establish detailed procurement requirements quantities specifications and delivery schedules.
• Prepare and maintain comprehensive pre-opening procurement budgets purchasing plans and procurement trackers.
• Review OS&E specifications and ensure requirements are aligned with Rixos & AIC brand standards and operational needs.
• Identify evaluate and develop a reliable network of local and international suppliers.
• Manage RFQ RFP and tendering processes ensuring competitive sourcing and appropriate supplier participation.
• Obtain review and analyse supplier quotations preparing detailed commercial and technical comparison reports.
• Lead commercial negotiations relating to pricing payment terms warranties lead times logistics and other contractual conditions.
• Recommend suppliers based on quality commercial value operational suitability delivery capability and compliance with project requirements.
• Coordinate the preparation approval and issuance of Purchase Orders / LPOs in accordance with company procurement and Finance procedures.
• Closely monitor supplier production schedules and proactively follow up on manufacturing progress quality control and agreed delivery dates.
• Coordinate logistics shipment schedules customs requirements warehousing and delivery arrangements together with relevant internal and external stakeholders.
• Monitor procurement lead times against the hotel critical opening path and proactively escalate potential delays or supply risks.
• Conduct supplier and factory visits where required to verify production progress product quality and specification compliance.
• Coordinate sample approvals mock-ups and product evaluations with the relevant operational departments.
• Ensure all purchased products meet agreed technical specifications operational requirements brand standards and applicable quality and safety requirements.
• Maintain accurate procurement records including quotations comparison sheets approvals purchase orders contracts delivery documentation and supplier correspondence.
• Monitor committed and actual procurement expenditure against approved budgets and provide regular cost and procurement status reporting.
• Identify opportunities for cost optimisation and value engineering without compromising operational requirements or guest experience.
• Work closely with Finance to ensure appropriate documentation payment processing supplier reconciliation and budget control.
• Coordinate with hotel teams during receiving inspection inventory verification and departmental distribution of OS&E.
• Manage snagging shortages damaged items replacement requirements and outstanding supplier obligations prior to hotel opening.
• Coordinate the final procurement handover to the hotel ensuring all relevant documentation warranties supplier contacts inventories and outstanding matters are properly transferred.
• Support multiple pre-opening projects simultaneously and provide regular progress updates risk assessments and action plans to Corporate leadership.
• Contribute to the development and continuous improvement of Rixos & AIC procurement standards preferred supplier networks specifications and pre-opening procurement processes.

Qualifications :

• Bachelors degree in Supply Chain Management Procurement Business Administration Hospitality Management Engineering or a related field.
• Minimum 57 years of relevant procurement experience preferably within hospitality hotels resorts or large-scale development projects.
• Strong experience in hotel pre-opening procurement and OS&E is highly preferred.
• Demonstrated experience managing procurement projects from budgeting and tendering through to delivery and operational handover.
• Strong knowledge of OS&E categories across hotel operations including Rooms Housekeeping Food & Beverage Kitchens Stewarding Front Office Spa Engineering Security and other operational departments.
• Solid understanding of procurement processes including RFQs tendering quotation analysis commercial evaluation purchase orders supplier management logistics and inventory coordination.
• Strong commercial and negotiation skills with a proven ability to achieve competitive pricing and favourable contractual terms.
• Excellent numerical and analytical skills with strong attention to budgets quantities specifications and project timelines.
• Strong project management and organisational capabilities with the ability to manage several priorities and projects simultaneously.
• Ability to work effectively with multidisciplinary teams including Operations Finance Engineering Projects consultants contractors and suppliers.
• Strong supplier relationship management and problem-solving capabilities.
• High proficiency in Microsoft Excel and Microsoft Office; experience with procurement or ERP systems is an advantage.
• Excellent written and verbal communication skills in English; additional languages are an advantage.
• Ability and willingness to travel to project locations suppliers factories and hotel sites as required.
• Comfortable working in a fast-paced deadline-driven environment where opening dates and project milestones are critical.

Additional Information :

The ideal candidate will combine strong procurement expertise with a practical understanding of hotel operations and pre-opening environments ensuring that each project receives the right products at the right quality and commercial value and at the right time to support a smooth and successful hotel opening.

Rixos Hotels & Resorts is committed to Talent Growth and Value Creation. We understand that these objectives cannot be achieved without great people who create and support work environments designed to produce exceptional results. While we have great expectations of you we are aware that you in turn will have expectations of our company as an employer. This is our commitment to you. Welcome aboard!

Remote Work :

No

Employment Type :

Full-time

Experience: years
Vacancy: 1