Procurement Officer

We are seeking an experienced Procurement Officer to support procurement operations, supplier coordination, inventory management, reporting, and vendor management activities.

Key Responsibilities:

• Manage procurement requests and prepare procurement documentation, including RFIs, RFQs, and RFPs.
• Coordinate with suppliers and vendors to obtain quotations, clarify requirements, support commercial negotiations, and ensure timely delivery of goods and services.
• Support vendor evaluation, performance monitoring, and supplier relationship management.
• Ensure procurement activities comply with approved policies, procedures, approval workflows, and applicable regulations.
• Maintain accurate records of contracts, purchase orders, quotations, supplier information, and procurement documentation.
• Support inventory management by tracking procured goods and monitoring stock levels to meet operational requirements.
• Collaborate with internal departments to understand procurement requirements and provide timely support.
• Assist in preparing procurement reports, including expenditure analysis, purchasing activity, vendor performance, and management information.
• Ensure procurement activities are accurately recorded in relevant procurement or ERP systems.
• Support audit requirements by maintaining complete, accurate, and accessible procurement records.
• Contribute to continuous improvement initiatives focused on procurement efficiency, cost optimization, productivity, sustainability, and process improvement.
• Follow departmental policies, procedures, SOPs, systems, and approved procurement practices.

Minimum Qualifications:

• High School Diploma with relevant professional experience OR Bachelor’s degree in Business Administration, Supply Chain Management, Procurement, or a related field.

Minimum Experience

• Minimum 5 years of relevant experience in procurement, purchasing, supply chain, vendor management, or a similar role.
• Practical experience in procurement documentation, supplier coordination, quotations, purchase orders, contracts, inventory support, and vendor management.

Required Skills:

• Procurement planning and request management
• RFI, RFQ and RFP preparation
• Supplier and vendor coordination
• Quotation evaluation and commercial negotiation support
• Purchase order and contract administration
• Inventory and stock monitoring
• Procurement reporting and expenditure analysis
• Vendor performance monitoring
• Procurement and ERP systems

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