Project Coordinator

Job Description

• Support in business development activities, including lead tracking, proposal preparation, and initial client follow-ups.
• Assist with project mobilization tasks such as onboarding, documentation, and coordination with internal departments.
• Collaborate with Finance to prepare cost models, quotations, and commercial proposals.
• Draft and review basic contractual documents and assist in contract negotiations under supervision.
• Liaise with clients and internal stakeholders to gather data, track deliverables, and ensure expectations are met.
• Maintain project documentation, including trackers, reports, LOAs, proposals, and commercial records.
• Attend internal and client meetings, taking minutes and ensuring follow-ups are tracked and actioned.
• Provide support in the strategic planning and reporting process, including market analysis and dashboards.
• Timely responses to leads and proposals shared within 2 working days.
• Mobilization checklist completed for each new site.
• Accurate and complete costing shared within agreed timelines.
• Contracts and documentation aligned with standard templates and commercial terms.
• Positive client feedback; no missed deliverables.
• Documents updated weekly and version-controlled.
• Action logs maintained.

Requirements

• Minimum Qualifications:
  • BA/BS in Business Development & Financial Management
  • Highly desirable – Project Management certification/ Prince 2 or PMBOK practitioner certification
  • BBA in Business Administration
  • Project Management Certifications with Finance Modules
  • CIMA Certificate in Business Accounting
• Minimum Experience:
  • 1–3 years of experience in business development, sales support, or project coordination.
  • Exposure to financial models, quotations, or commercial contracts is essential.
  • Client-facing experience and ability to communicate professionally and clearly.
  • Familiarity with flowcharts, schedules, and step‑by‑step action plans.
  • Experience in budget, issue, and risk tracking.
  • Solid organizational and multitasking skills.
  • Working knowledge of Microsoft Project, Excel, and reporting tools.
  • Flexibility and problem solving.
  • Familiarity with risk management and quality assurance control.
  • Experience with tools such as PPM and Task Planner preferred.
• Competencies (Knowledge, Skills & Abilities):
  • Proficiency in Microsoft Office (especially Excel & PowerPoint)
  • Strong analytical and commercial awareness
  • Time management and task prioritization
  • Relationship management and cross‑functional collaboration
  • Project documentation and reporting
  • Safety and Occupational Health Standards
  • Managing Projects
  • Business Plan Development
  • Budgeting and financial principles
  • Strong written and verbal communication skills
• Behavioral competencies:
  • Progress
  • Partnership
  • Performance
  • Be Adaptable
  • Build Relations
  • Put Safety First
  • Develop Yourself
  • Team Player
  • Show Commitment
  • Generate Ideas
  • Service Oriented
  • Deliver Consistently
  • Embrace New Approaches
  • Builds Trust
  • Seeks Feedback
  • Solve Problems
  • Guided by Values
  • Take Ownership

Benefits

• As per client policy.

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