Job Title: Project Management Coordinator
Location: Hybrid – Plainfield, IN
Contract duration: 12 month contract with potential to extend or convert
Job Summary:
We are seeking an entry-level Project Manager to provide administrative and project support to teams responsible for managing and developing large-scale technical infrastructure projects. This position will support project throughput by tracking project information, organizing meetings, maintaining project databases and trackers, coordinating deliverables, reporting project metrics, and assisting with forecasting and variance reporting. The ideal candidate will have experience in project administration, project coordination, engineering, or another technical environment. A background in utilities or transmission is beneficial but not required. Strong Excel skills and familiarity with SharePoint and Power BI are important, while Power Automate experience is a plus.
Responsibilities
- Support project management and project development teams with day-to-day project coordination and administrative activities.
- Coordinate project development meetings, including:
- Preparing and distributing agendas.
- Taking meeting notes.
- Sending meeting summaries.
- Maintaining action-item trackers.
- Maintain project trackers using Excel and SharePoint.
- Add new projects and update project statuses as projects progress.
- Move projects between active, handoff, and cancelled categories as appropriate.
- Verify project information, including sponsors, funding, and other project data.
- Maintain project tracking information and update individual project components based on stakeholder input.
- Support internal project creation and risk-management systems.
- Generate required project documentation and tracking information.
- Manage SharePoint site access and maintain SharePoint sites.
- Assist with SharePoint workflow automation and site improvements.
- Maintain and navigate departmental Power BI dashboards and reports.
- Track economic development requests and coordinate the delivery of estimates and schedules.
- Create one-page project proposals using information provided by stakeholders.
- Assist with tracking and coordinating emergent projects.
- Support project development and program development activities.
- Work with portfolio management personnel to ensure project data and cash-flow information are properly coordinated.
- Assist with project metrics, trend analysis, forecasting, and variance reporting.
- Communicate with stakeholders to gather, verify, and organize project information.
Requirements
Education & Experience
- Associate's degree required.
- Bachelor's degree preferred.
- Entry-level project management or project coordination experience is acceptable.
- Experience in engineering, utilities, infrastructure, or another technical environment is beneficial.
- Project administration or project coordination experience within a technical industry may also be a strong fit.
- Transmission/distribution experience is not required.
Required Technical Skills
- Microsoft Excel
- Excel macros
- Pivot tables
- Microsoft Word
- SharePoint
- Ability to navigate and maintain Power BI reports/dashboards
- Strong organizational and data-tracking skills
Preferred Skills
- Power Automate
- Power BI development
- Experience creating or maintaining SharePoint workflows
- Technical or engineering industry experience
- Utilities, transmission, or infrastructure experience
Soft Skills
- Strong organization and attention to detail.
- Excellent written and verbal communication.
- Ability to coordinate information across multiple stakeholders.
- Comfortable tracking multiple projects and deadlines.
- Strong follow-through and ability to keep project information accurate and current.
- Able to work independently while collaborating with project management teams.
- Comfortable working with data, spreadsheets, trackers, and project documentation.
Screening questions:
Do you now or in the future require sponsorship (e.g. H-1B)? Y/N
EEO and ADA Statement:
Consulting Solutions and its family of companies is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.
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