The UAE Expo Office established in 2022 was created to showcase the UAEs approach to bringing together people and innovation to address global challenges through participation in World Expos.
The ambition of the UAE Expo Office is to create unforgettable experiences designed to accelerate progress contribute to Expo goals and generate unique value for the UAE.
Job SummaryThe Project Manager - PMO plays a central coordination role in supporting the planning delivery and monitoring of the UAEs participation in upcoming Expos.
Reporting to the Head of PMO the role supports program planning governance reporting procurement coordination and stakeholder management to ensure projects are delivered in line with the UAE Expo Offices strategic objectives and governance frameworks.
This role requires strong organizational analytical and coordination skills and the ability to work across internal teams external consultants and international stakeholders.
Key ResponsibilitiesProject Planning & Control
Support development and maintenance of integrated project plans schedules and program milestones
Coordinate planning across internal streams including Strategy Communications Programming Operations and Finance
Monitor project progress across scope schedule cost quality and risk
Maintain project tracking tools and provide accurate project status reporting
Governance & Reporting
Support implementation of PMO governance frameworks and reporting structures
Maintain project documentation approvals and decision records
Prepare monthly quarterly and executive reports
Develop and maintain project templates tools and reporting formats
Procurement & Contract Administration
Assist with preparation of RFPs scopes of work evaluation materials and contracts
Coordinate procurement processes and maintain procurement registers
Track consultant deliverables contract variations and obligations
Maintain supplier and consultant engagement records
Risk & Issue Management
Identify and track project risks issues dependencies and mitigation plans
Maintain project risk registers
Track action items and corrective measures to ensure resolution
Stakeholder Coordination
Liaise with internal teams consultants Expo organizers and international partners
Organize project meetings workshops and coordination sessions
Prepare meeting minutes action trackers and follow-up documentation
Support stakeholder presentations and project updates
Performance & Quality Assurance
Support implementation of quality management and project assurance processes
Monitor program performance indicators and delivery milestones
Maintain structured documentation and record keeping
Contribute to continuous improvement initiatives within the PMO
Education and Experience
Bachelors degree in Project Management Engineering Architecture Construction Management Business Administration or a related discipline.
5-7 years of experience in project management PMO coordination or program management
Experience supporting complex multi-stakeholder programs such as government initiatives international events infrastructure projects or cultural program is highly desirable.
Professional certification such as PMP PRINCE2 APM or equivalent is preferred.
Prior experience working in the UAE within international organizations is advantageous.
Experience working in multicultural and international environments is advantageous.
Familiarity with World Expos pavilion delivery programs or international events is an advantage.
Fluency in English is required; Arabic is preferred but not essential.
Strong understanding of project management methodologies and governance frameworks.
Excellent organizational and time-management skills with the ability to manage multiple tasks and priorities.
Strong analytical and problem-solving abilities.
Excellent written and verbal communication with strong stakeholder coordination and collaboration skills.
Strong attention to detail and documentation accuracy.
Ability to work in complex multidisciplinary environments.
Microsoft Office Suite (Excel PowerPoint Word).
Project management tools such as MS Project Primavera or similar.
Willingness to travel internationally when required.
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