dubai, United Arab Emirates Unknown Posted 2 days ago
Essential Duties Responsibilities
Ensure the relocation of the office is delivered to the agreed time cost and quality criteria as aligned to the Management expectations
Perform site visits and Quality checks as required for the new premises
To secure the physical delivery of the new office and to ensure the new office location has been correctly organized designed to suit our business needs as per the proposed master plan design plan
Analyse office space coordinate alteration and renovations with the contractors
manage budget and maintain all necessary documentation along with regular reporting to the Management
Plan the physical fit out of the new location and the associated IT infrastructure to suit the business requirements
To engage with different stakeholders including the building authorities contractors amp in house NEP team leads Engineering Warehouse amp Office team to plan and facilitate the office move with least disruption to business
Prepare issue and analyze a detailed RFP for mover services to facilitate the move
Prepare a preliminary move budget provide status updates on move costs and prepare a timeline schedule for the physical move Communicate with employees to advise them of the moving out schedule
Act as liaison between NEP and all vendors
Plan and prepare for preventive and reactive maintenance of the new premises
Prepare and finalize the handover of the existing old premises to the landlords and complete all the paperwork to terminate the existing lease
Any other relevant business task as assigned by reporting-line manager
Skills and Competencies
Strong project planning and coordination skills
including the ability to manage scope
schedules
dependencies
risks and competing priorities
Experience preparing and monitoring project budgets
tracking commitments and actual costs
and reporting variances and progress clearly to management
Ability to coordinate office fit-out
facilities
workplace technology and operational requirements across internal teams and external service providers
Clear written and verbal communication skills
with the ability to keep employees and stakeholders informed and resolve issues promptly
Good working knowledge of project planning and reporting tools
Microsoft Office and budget tracking
familiarity with project scheduling software is an advantage
Strong attention to detail
organization and follow-through
including maintaining project records
approvals
contracts and handover documentation
Practical problem-solving skills and sound judgment
with a focus on business continuity
safe working practices and minimal disruption to operations
Qualifications and Experience
A bachelor s degree or equivalent qualification in project management, facilities management, construction, civil engineering, business administration or a related field; equivalent relevant experience will also be considered.
At least five years of relevant experience in project coordination or management, facilities, construction, workplace fit-out or a similar role.
Demonstrated experience managing a workplace move, office fit-out or comparable project from planning through delivery and handover.
Experience coordinating contractors, vendors, internal technical teams and business stakeholders, and managing budgets, schedules and project documentation.
A recognized project management qualification such as PMP or PRINCE2 is desirable.
Knowledge of local building, landlord and safety requirements is an advantage; the role should coordinate specialist advice where permits or technical approvals are required.