Purchasing Representative – alfanar Electric

Job Location:

Dubai, United Arab Emirates

Work Mode:

On-site

Job Reference/ID:

30338

Job Description / Role:

To execute purchasing activities for assigned materials, equipment, and services, ensuring timely procurement in alignment with operational requirements. The role focuses on supplier coordination, purchase order processing, and compliance with purchasing procedures, while supporting cost control and operational efficiency.

Key Responsibilities:

• Receive approved material/service requests and prepare purchase orders in line with specifications.
• Ensure purchase orders are accurate, complete, and aligned with agreed terms and conditions.
• Follow up with suppliers to confirm order acceptance and expected delivery dates.
• Communicate with suppliers to track order status, resolve queries, and expedite deliveries when needed.
• Maintain accurate records of supplier interactions and purchase transactions.
• Support supplier evaluation by providing relevant performance data to the purchasing team.
• Update ERP systems (e.g., SAP) with purchase order details and delivery information.
• Maintain proper documentation for purchase orders, quotations, and correspondence in line with company policy.
• Ensure all records are organized for easy reference and audit readiness.
• Ensure all purchasing activities comply with company policies and procurement guidelines.
• Monitor purchase costs and report any variances against budget or contract terms.
• Assist in identifying opportunities for cost savings through competitive sourcing.
• Liaise with requesting departments to clarify requirements and resolve procurement-related issues.
• Share delivery updates with relevant stakeholders to support production and operational schedules.
• Suggest improvements to purchasing processes for efficiency and accuracy.
• Support the implementation of updated procurement tools or procedures.
• Perform the planned activities to meet the operational and development targets as per delivery schedules.
• Utilize resources effectively to achieve objectives within efficient cost and time.
• Provide a periodic report formatted by detailing the deviation and execution of planned tasks.
• Solve any related problems arise and elevate any complex operational issues.
• Ensure quality requirements to develop effective quality control and processes including specifications for products or processes or related activities.
• Coordinate well-defined written systems, policies, procedures, and seek automations opportunities as much as possible.
• Comply to related policy and procedures and work instructions.
• Ensure compliance of relevant safety, quality, and environmental management procedures and controls within defined area of work activity.

Experience Required:

Fresher – 0-2 years

Education Qualifications:

Diploma Degree in Business Administration or Any relevant field

Skills Required:

• Cost Reduction Analysis
• Group Purchasing
• Purchasing Agreements
• Purchasing Applications and Tools
• Purchasing Planning
• Purchasing Procedures
• Purchasing Reporting
• Purchasing Supply Chain Management
• Work And Purchase Orders
• Problem-Solving

Employment / Job Type:

Full Time

About the Company:

A Saudi company manufacturing electrical products and delivering engineering, procurement and construction services. Its work spans power distribution, renewable energy, industrial projects and building systems for clients across the Kingdom and beyond.

Company Industry:

Manufacturing

Department / Functional Area:

Procurement / Purchasing

Closing Date:

Not mentioned

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