Real Estate Transactional Legal Assistant
Our client, a full-service law firm in midtown NYC, is looking to hire a Real Estate Transactional Legal Assistant, who is looking to be part of a dynamic team. The Legal Assistant will play a key role in providing support to their assigned attorneys as well as coordinating travel, calendaring, and other support needs.
Responsibilities:
- Prepare, revise, redline and proofread various real estate documents including conveyance, collateral, deeds, resolutions, certificates, contracts, purchase agreements, leases and amendments.
- Assist with real estate due diligence for closings including assistance with surveys, deeds, titles and environmental matters.
- Assist with and coordinate processing of closing and post-closing documents, preparing signature packets using Adobe Sign and DocuSign, and assisting with complex filing and closing logistics.
- Create and maintain client and administrative files in accordance with firm procedures, including within the document management system.
- Proactive utilization of workflow management system to manage assignments from timekeepers, maintain an organized workload, and assist others during PTO or peak periods.
- Schedule appointments including meeting invites, video conference details, conference room requests, meal requests etc. and maintains attorney's calendar.
- Enter and release attorney's billable time in accordance with firm guidelines. Review proformas for billings received from the Accounting Department to clients for services rendered.
- Perform initial conflict checks and open/close client matters and prepare engagement letters.
- Monitor case deadlines and work with Docket Department to ensure deadlines are entered and met.
- Coordinate travel arrangements and track travel expenses for timely reimbursement.
Qualifications:
- High School Diploma
- 3+ years of legal transactional real estate experience.
- Must be able to handle multiple priorities at one time, work well with others, and have excellent communication skills.
- Comprehensive knowledge in Microsoft Office (Excel, Outlook, PowerPoint, Word), and PDF software.
- Experience with InTapp Time, Intapp Open, Chrome River Expense Reporting, Aderant, Interaction, iManage are pluses.
Work Environment:
Full time, hybrid, 3 days in office, midtown Manhattan office. May require overtime or weekend hours.
Salary Range : $90K to $120K depending on experience.
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