We are seeking an office-based Receptionist to support the smooth day-to-day running of our Dubai office and join the Global Real Estate & Workplace Evolution team (GRE & WE). This role combines front-of-house responsibilities office administration SAP processing support and general assistance to the Middle East General Manager and Bureau Chief.
The successful candidate will help maintain a professional welcoming and efficient workplace ensuring the office is well organised fully stocked and maintained to a high standard with everything in place to support an excellent employee and client experience at all times. The role requires 5 days per week on-site presence to support office operations reception responsibilities and the wider team effectively.
Act as the first point of contact for visitors contractors and deliveries
Manage reception duties and present a professional welcoming front-of-house presence
Answer and direct calls emails and general office enquiries
Ensure meeting rooms common areas and reception spaces are presentable and ready for use
Keep the office stocked organised and tidy including kitchen stationery print and general office supplies
Coordinate office repairs maintenance issues building access and landlord/building management requests
Support office health safety and general workplace compliance requirements
Provide day-to-day administrative support to the General Manager & Bureau Chief
Process Amex Card applications for all employees
Arranging gifts to be sent to clients in region
Manage calendars room bookings desk bookings in Kadence and visitor arrangements as required
Assist with travel bookings itineraries and related logistics where required
Sending/receiving shipments/new laptops when needed.
Issuing local SIM cards for employees / SIM card replacements/ WiFi contract renewals every year.
Arranging/renewing parking permits for all employees.
Prepare documents presentations correspondence and meeting materials
Maintain filing systems contact lists and administrative records
Arranging equipment/access cards/ parking access for new hires (Dubai and Qatar)
Support internal events team meetings and office activities
Work on Press credentials for reporters from the National Media Council in the UAE
Process invoices and purchase orders in SAP accurately and on time
Track purchase orders invoice status coding approvals and payment follow-up working closely with Finance teams
Liaise with internal finance and procurement teams to resolve invoice or PO queries
Assist with vendor administration and supplier set-up where needed
5 years of experience in an office administrator receptionist team assistant or similar role; processing invoices and purchase orders in SAP(or equivalent)
Fluency in English language Arabic/Urdu/Taglog is an advantage but not essential
Strong service mindset with the ability to create a professional and welcoming experience for employees clients and visitors
Ability to remain calm responsive and professional in a fast-paced environment where priorities may change quickly.
Experience supporting senior stakeholders or executives ideally including diary and meeting coordination
Experience working in a busy office-based environment
Strong organisational skills and attention to detail
Professional and approachable manner with excellent interpersonal skills
Confident managing multiple priorities and responding quickly to day-to-day office needs
Good written and verbal communication skills
Comfortable working independently and taking ownership of office operations
Proficient in Microsoft Office applications and Google Suite products
Reliable proactive and service-oriented approach
Ability to maintain confidentiality and exercise sound judgement
The successful candidate will create a well-run professional office environment ensure SAP invoice and purchase order processes are handled efficiently provide dependable support to the General Manager and Bureau Chief and keep the Dubai office organised stocked and running smoothly.
Comprehensive Insurance & Retirement plans
Paid Time Off and Leaves
Education Benefits
Family Care Benefits
Career Growth Programs
Access to Dow Jones Products
Employee Referral Program
Employee Well-being Support & Fitness Programs
Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race color religion sex age national origin protected veteran status disability status or any other protected characteristic under applicable law.Reasonable Accommodation
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Business Area:
Dow Jones - People - WorkplaceJob Category:
Administration Facilities & SecretarialUnion Status:
Non-Union roleRequired Experience:
Junior IC
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