Job Purpose:
To manage the front desk operations at Milele HQ ensuring a welcoming organized and efficient environment for all visitors and staff.
Duties and Responsibilities:
Greet and welcome guests promptly and warmly upon arrival.
Direct visitors to the appropriate personnel and offices.
Answer screen and route incoming phone calls efficiently.
Maintain a clean organized and presentable reception area ensuring availability of necessary stationery and materials (e.g. pens forms brochures).
Oversee the booking and upkeep of boardrooms and meeting rooms.
Provide accurate and timely information both inperson and via phone/email.
Receive sort and distribute daily mail and deliveries.
Ensure office security by adhering to safety protocols monitoring visitor logbooks and issuing visitor badges.
Manage ordering and inventory of front office supplies.
Update office calendars and assist with scheduling meetings.
Coordinate travel arrangements accommodations and prepare related vouchers.
Maintain accurate records of office expenses and costs.
Perform clerical tasks such as filing photocopying and transcribing.
Support additional administrative duties as assigned by the line manager.
Required Skills:
Proven experience as a Receptionist Front Office Representative or in a similar role.
Proficiency in Microsoft Office Suite.
Handson experience with office equipment (e.g. EPABX systems printers).
Professional demeanor and appearance.
Strong verbal and written communication skills in English and Arabic.
Ability to be proactive resourceful and solutionoriented.
Excellent organizational and multitasking abilities.
Strong timemanagement skills with the ability to prioritize tasks effectively.
A positive customer serviceoriented attitude.
Qualifications:
This listing is sourced from a third-party job board. Applying will redirect you to the original posting.
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