Receptionist / Office Administrator & Personal Assistant to CEO
Location: West Palm Beach, FL
Schedule: 5 days on-site, with increased flexibility during the summer months
Compensation: Up to $100,000 base salary + bonus
3-7 Years Experience
Position Overview
A growing and dynamic organization is seeking a polished, proactive, and highly organized Receptionist / Office Administrator & Personal Assistant to support its West Palm Beach office and provide dedicated assistance to the CEO.
This is a multifaceted position combining front-of-house responsibilities, day-to-day office coordination, and personal assistance. The ideal candidate will be professional, personable, highly detail-oriented, and comfortable handling a variety of responsibilities in a fast-paced environment. This individual should take a hands-on approach, anticipate needs, and be willing to assist wherever necessary.
Key Responsibilities
Reception & Office Administration
- Serve as the first point of contact for visitors, guests, and incoming calls, providing a polished and welcoming experience
- Manage the reception area and ensure the office is organized, presentable, and running smoothly
- Coordinate conference rooms, meetings, and office scheduling
- Manage incoming and outgoing mail, packages, and deliveries
- Order and maintain office, kitchen, and general supplies
- Coordinate with building management, vendors, and external service providers
- Assist with catering, team lunches, meetings, and office events
- Help troubleshoot day-to-day office needs and proactively identify areas for improvement
- Provide general administrative support to the broader team as needed
Personal Assistant to CEO
- Provide day-to-day personal and administrative support to the CEO
- Assist with personal calendar management, appointments, reservations, and scheduling
- Coordinate personal travel arrangements and itineraries as needed
- Handle personal errands, purchases, returns, and other ad hoc requests
- Assist with household-related coordination, including vendors, appointments, and deliveries when necessary
- Maintain organization across competing priorities and ensure important tasks and deadlines are followed through
- Handle sensitive and confidential information with the highest level of discretion
- Anticipate needs and proactively resolve issues before they arise
Qualifications
- Prior experience in a receptionist, office coordinator, administrative assistant, executive assistant, personal assistant, or similar support role
- Excellent organizational and time-management skills
- Strong written and verbal communication skills
- Polished, professional, and service-oriented demeanor
- High level of attention to detail and follow-through
- Ability to manage multiple priorities and shift between office and personal responsibilities seamlessly
- Proactive, resourceful, and comfortable taking initiative
- Strong judgment and discretion when handling confidential matters
- Flexible mentality and willingness to assist with tasks outside of a traditional job description
- Ability to work on-site in West Palm Beach five days per week, with additional flexibility offered during the summer months
Compensation & Schedule
- Base salary up to $100,000, depending on experience
- Bonus eligibility
- Five days per week on-site in West Palm Beach
- Increased flexibility during the summer months
- Opportunity to work in a varied, high-visibility position with significant ownership over day-to-day office operations and support to the CEO