Receptionist (UAEN)

Description

Behind every transformative infrastructure project is a network of people systems and ideas working in sync.

We are seeking individuals who bring clarity structure and insight to complex environments enabling our teams to deliver meaningful sustainable impact at scale.

About the role:

The Receptionist will be the first point of contact for Zutaris Dubai office creating a professional welcoming and efficient front-of-house experience for clients visitors and employees. This role plays an important part in ensuring the smooth day-to-day running of the office supporting administrative coordination facilities-related activities and visitor engagement.

Key responsibilities

• Welcome visitors clients and employees in a professional and friendly manner ensuring an excellent front-desk experience.
• Answer screen and redirect incoming calls promptly and professionally taking accurate messages where required.
• Monitor the arrival and departure of all visitors clients and employees at reception.
• Manage visitor sign-in processes and coordinate access to meeting rooms and office spaces.
• Escort or direct visitors to the relevant meeting rooms or office areas as required.
• Maintain a neat organised and professional reception and front-of-house environment at all times.
• Coordinate the housekeeping and presentation of reception meeting rooms and conference spaces.
• Support meeting room bookings and ensure rooms are prepared for internal and external meetings.
• Assist with courier coordination deliveries and general front-desk correspondence.
• Assist in dispatching and signing in fleet vehicles where required.
• Provide day-to-day office administration support and assist with general office management activities.
• Support the planning and coordination of client-facing or executive events hosted by Zutari when required.
• Collaborate with corporate support teams to ensure a seamless and positive experience for all visitors and staff.
• Assist the Facilities Manager with general administrative tasks as needed.

Minimum requirements

• This opportunity is open toUAE Nationals (Emirati)only.
• Minimum of2 years experiencein a receptionist front desk office support or administrative role.
• Experience in a professional office or corporate environment would be advantageous.
• Strong administrative and organisational skills.
• Ability to produce accurate high-quality work with excellent attention to detail.
• Willingness to learn and take initiative.
• Ability to work under pressure and manage multiple priorities effectively.
• Good time management and coordination skills.
• Strong interpersonal skills and ability to collaborate with a wide range of stakeholders.
• Proficiency in Microsoft Office applications such as Outlook Word and Excel.
• Strong verbal and written communication skills inEnglish ;Arabic would be advantageous.

Skills and characteristics

• Outgoing and professional personality with a positive and service-oriented attitude
• Attentive friendly helpful and courteous manner
• Strong customer service and relationship-building skills
• Well-presented and confident in dealing with clients and senior stakeholders
• Reliable proactive and adaptable
• Able to handle confidential information with discretion
• Strong sense of ownership and accountability

We believe that a diverse workforce is key to our business success. We seek the best people for our jobs based on their skills qualifications and experience. We embrace the principle of equal opportunity in employment and we work towards eliminating all forms of unlawful discrimination in our employ

Required Experience:

Junior IC

Employment Type : Full Time
Experience: years
Vacancy: 1