Why This Role Matters
The Receptionist plays a key role in ensuring smooth day-to-day office operations by serving as the first point of contact for employees visitors and external stakeholders. This role supports administrative coordination employee documentation management and communication across the organization contributing to an organized and efficient workplace environment.
What Youll Drive
Front Desk & Office Administration
Serve as the first point of contact for visitors employees and external partners ensuring a professional and welcoming environment.
Provide reception support and general office administrative assistance.
Monitor the Outlook inbox and ensure internal and external inquiries are addressed promptly.
Maintain organized digital and physical filing systems for employee-related documentation.
Employee Documentation & Coordination
Act as the primary point of contact for Asian workforce demographics ensuring clear communication and support when required.
Facilitate the collection renewal and organized distribution of employee passports and Emirates IDs.
Assist employees with UAE Pass registration guiding them through mobile setup and OTP verification when required.
Visa & Travel Coordination
Coordinate logistics for visa medical appointments including arranging transportation and ensuring employees are prepared for the process.
Verify labour tickets and assist with travel logistics for employees traveling through UAE airports.
Administrative Reporting & Support
Maintain accurate daily timesheets for staff and labour teams ensuring working hours are properly recorded.
Conduct screening of timesheets and TQR (Total Quality Reports) to identify discrepancies.
Assist in collecting and verifying monthly staff timesheets to support payroll processing.
Prepare weekly sick leave reports using Excel to monitor workforce availability.
Manage Sunday Requests and generate recurring food reports for onsite teams.
Qualifications :
Youre a Great Fit If You Have
Diploma or Bachelors degree in Business Administration or a related field.
Previous experience as a receptionist office administrator or HR support role.
Strong organizational and administrative skills.
Good knowledge of Microsoft Office particularly Outlook and Excel.
Strong communication and interpersonal skills when interacting with employees and visitors.
Ability to manage multiple administrative tasks in a fast-paced office environment.
Additional Information :
Why Youll Enjoy Working with Us
Remote Work :
No
Employment Type :
Full-time
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