Department: Administration / Office Management
We’re looking for a Receptionist to create a welcoming, well-organised experience at our Dubai HQ. You’ll manage the reception desk and help keep the office running smoothly by coordinating visitor arrangements, facilities, refreshments, and supplies.
About the role:
Key responsibilities:
Reception and visitor experience
- Welcome visitors and respond to calls, enquiries, messages, and deliveries.
- Coordinate meeting rooms, refreshments, building access, and visitor parking.
- Keep the reception area tidy, organised, and professional.
Office facilities
- Check shared office areas regularly and report maintenance or housekeeping issues.
- Follow up with the Facilities team and vendors until issues are resolved.
- Coordinate the daily tasks of the office support attendant, including upkeep of the pantry, meeting rooms, and shared spaces.
Office supplies
- Monitor snacks, beverages, coffee supplies, and stationery, arrange replenishment and maintain stock records.
- Coordinate employee stationery requests and the ordering and printing of business cards.
What we’re looking for:
- Experience in reception, front office, customer service, or office coordination is preferred.
- A friendly, professional approach and strong communication skills.
- Good organisation, attention to detail, and the ability to manage several requests at once.
- Basic proficiency in Microsoft Office or Google Workspace.
What success looks like?
Visitors feel welcome, reception runs smoothly, office issues are followed through, and supplies are available when needed.
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