The Regulatory Affairs Specialist - Qatar supports the company license-to-operate local regulatory compliance government relations employee mobility customer continuity and day-to-day business requirements in Qatar. The position provides local execution for authority submissions license and registration renewals corporate-record updates immigration-related coordination and regulatory follow-up. The incumbent maintains accurate records coordinates effectively with internal and external stakeholders and escalates risks or delays that could affect compliance operations projects or customers.
Principal Accountabilities
- Manage and coordinate local regulatory and government-authority interfaces relevant to Company s Qatar activities including follow-up with the Ministry of Commerce and Industry Ministry of Interior Ministry of Labour Municipality Chamber of Commerce and other applicable authorities
- Lead and coordinate shutdown-related activities liaising effectively with all relevant internal and external stakeholders to ensure smooth execution and timely completion
- Maintain a complete regulatory calendar and coordinate timely renewal of the Commercial Registration municipality licenses establishment records permits and other registrations required for the Qatar branch
- Prepare review and follow up government submissions and supporting documentation ensuring information is accurate complete and aligned with internal approvals
- Responsible for managing and maintaining all local government portals ensuring timely submissions renewals updates and compliance with regulatory requirements
- Coordinate updates to corporate and branch records including address registration authorized representative or signatory and other company changes requiring local filing
- Provide local representation and authorized-signatory support when formally appointed and authorized by the company in accordance with internal governance and applicable Qatar requirements
- Coordinate immigration and employee-mobility requirements including QIDs visas work permits and employee transfers in partnership with HR approved PROs or service providers and relevant authorities
- Support the timely mobilization of engineers specialists and other personnel required for customer and project activities by identifying and progressing applicable regulatory requirements
- Coordinate approved PRO and external regulatory service providers monitor open actions and confirm that required documents and authority follow-ups are completed
- Maintain structured and auditable records of licenses permits contracts government approvals lease documentation regulatory correspondence and submission evidence
- Support customs trade and compliance initiatives relevant to Qatar including local or GCC Authorized Economic Operator activities and related documentation when assigned
- Monitor regulatory developments authority requests pending renewals and potential business impacts communicate status and escalated risks delays or decisions required
- Partner with Operations Supply Chain HR Legal Finance Procurement EHS project teams and customer-facing teams to resolve regulatory dependencies and maintain clear ownership
- Support business-continuity arrangements through disciplined document control handover procedures and backup coverage for critical local regulatory activities
- Perform other related Regulatory Affairs and Licensing duties assigned in support of Qatar business requirements
- Responsible for handling the local project documentation execution with the Management coordination
- Handle and coordinate invoices related to the Qatar branch ensuring timely and accurate processing
- Manage local purchasing activities in coordination with the Company s Procurement team to support Qatar branch requirements
Key Interfaces
- Qatar ministries municipalities chambers and other applicable government authorities
- Regional Regulatory Affairs Licensing team
- Operations Supply Chain HR Legal Finance Procurement EHS project and customer-facing teams
- Approved PROs regulatory agents and external service providers
- Local customers and business partners where regulatory coordination is required
Education
Bachelor’s degree in Business Administration, Law, Public Administration, Supply Chain, International Business or a related discipline.
Experience
- 3-5 years of experience in Qatar MNE.
- Experience in regulatory affairs, government relations, company administration, licensing, immigration or PRO activities, or a comparable business-support role.
- Working knowledge of Qatar government and regulatory processes affecting foreign branches or multinational companies.
- Experience coordinating license renewals, government submissions and regulatory documentation across internal functions and external stakeholders.
- Proficiency in Microsoft Office applications and electronic document management.
- Practical experience using SAP to support day-to-day business, purchasing, invoicing, or administrative processes is preferred.
- Professional written and spoken English.
- Arabic language capability is a must.
Skills & Competencies
- Strong ownership, accountability and follow-through
- Excellent attention to detail and documentation discipline
- Planning and prioritization across multiple deadlines and renewals
- Professional stakeholder management and government relations
- Sound judgment, confidentiality and timely escalation
- Clear written and verbal communication
- Customer-focused, collaborative and solutions-oriented approach
- Ability to work independently while maintaining alignment with regional governance
KEY PERFORMANCE INDICATORS (KPIs)
- Required registrations, licenses and permits are maintained and renewal actions are progressed without avoidable disruption.
- Government submissions and corporate-record changes are accurate, complete and followed through in a timely manner.
- Employee-mobility and customer or project regulatory requirements are coordinated effectively.
- Regulatory records are current, organized and available for audit or management review.
- Risks, delays and authority issues are identified early and escalated with clear status, impact and required action.
ADDITIONAL REQUIREMENTS
The incumbent must perform all responsibilities in compliance with the company's policies, procedures, safety requirements, ethical standards, and applicable Qatar regulations. The position requires effective interaction with government authorities, customers, PROs, internal and external stakeholders, as well as flexibility to manage urgent regulatory and business-continuity requirements. A high level of confidentiality, accuracy, professional judgment, and document-control discipline is required. Additional responsibilities may be assigned based on evolving regulatory and business needs.
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