Sales Coordinator – Vendor Registration & preQualification

We are looking for an experienced Sales Coordinator - Vendor Registration & Prequalification with a strong background in Oil & Gas trading, commercial coordination, supplier registration, and prequalification.

The role requires hands-on experience in managing RFQs, quotations, commercial coordination, and vendor registration/prequalification processes with ADNOC Group companies, major EPC contractors, and other Oil & Gas stakeholders.

Key Responsibilities

• Manage customer RFQs, enquiries, technical specifications, and commercial requirements.
• Prepare quotations, costing sheets, price comparisons, and commercial offers.
• Source products from local and international suppliers.
• Coordinate with suppliers on pricing, delivery schedules, and commercial terms.
• Manage vendor registration and supplier prequalification processes.
• Prepare and submit prequalification documents, company profiles, certifications, and supporting records.
• Handle registrations with ADNOC Group companies, EPC contractors, and major Oil & Gas clients .
• Track registration status, renewals, approvals, and outstanding documentation.
• Coordinate with clients, procurement teams, and internal departments on registration requirements.
• Maintain vendor portals, registration trackers, and prequalification databases.
• Support tender and bid submissions where required.
• Follow up with customers on quotations, orders, and delivery schedules.
• Maintain supplier/customer databases, quotation history, and commercial records.
• Coordinate with Procurement, Logistics, Finance, and Sales teams for smooth order execution.
• Support business development activities and identification of new clients and suppliers.

Requirements

• 5-7 years of relevant experience in Sales Coordination, Commercial Coordination, Vendor Registration, or Prequalification .
• Strong experience within the Oil & Gas / Industrial Trading sector.
• Hands-on experience in ADNOC / EPC vendor registration and prequalification .
• Strong knowledge of RFQs, quotations, costing, and commercial documentation.
• Familiarity with supplier registration portals and approval processes.
• Knowledge of Oil & Gas products such as valves, piping, fittings, flanges, instrumentation, electrical, or mechanical equipment is preferred.
• Good understanding of Incoterms and international procurement processes.
• Proficiency in Microsoft Excel, Word, and ERP systems.
• Strong communication, coordination, and follow-up skills.
• Excellent attention to detail and ability to manage multiple submissions simultaneously.

Key Skills

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