Sales & Purchase Coordinator

Dubai, United Arab Emirates | Posted on 19/10/2026

Key Responsibilities

• - Coordinate purchase orders with international suppliers, including pricing, quantities, delivery timelines, and payment terms.
• - Prepare sales orders, contracts, proforma invoices, and other commercial documents.
• - Liaise with customers, suppliers, freight forwarders, shipping agents, and internal teams to ensure smooth order execution.
• - Manage shipping schedules and track ETD, ETA, and container movements.
• - Prepare and verify trade documents, including commercial invoices, packing lists, Bills of Lading, Certificates of Origin, COAs, and SDS/MSDS.
• - Coordinate with logistics and clearing agents to ensure timely documentation and shipment clearance.
• - Track customer receivables, follow up on overdue payments, and maintain updated collection reports.
• - Monitor supplier invoices and payment deadlines, coordinating TT, LC, and other payment arrangements with the accounts team.
• - Maintain accurate sales, purchase, shipment, and payment records.
• - Provide regular updates on pending orders, shipment status, outstanding payments, and supplier commitments.

Requirements

• - 2–5 years of experience in sales coordination, purchase coordination, international trading, or import/export operations.
• - Hands-on experience with shipping procedures and international trade documentation is essential.
• - Good understanding of commercial invoices, proforma invoices, Bills of Lading, Certificates of Origin, COAs, and SDS/MSDS.
• - Experience coordinating customer collections and supplier payments, including TT and LC arrangements.
• - Strong communication, follow-up, organizational, and multitasking skills.
• - Proficiency in MS Excel, Word, email communication, and ERP or accounting systems.
• - Good command of written and spoken English.
• - Previous experience in Dubai/UAE will be an advantage.
• - Exposure to PU chemicals, TDI, polyols, additives, silicone surfactants, or other industrial raw materials will be highly preferred.

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