Senior Associate, Sponsorship & Conferences

Full-time

NYC (Hybrid)

Essential Responsibilities :

Conference Operations & Execution

• Support end-to-end execution of conferences, including pre-event planning and onsite management
• Monitor and manage conference registration platforms, serving as a primary point of contact for attendee inquiries
• Assist with logistics for sponsor benefits at conferences—including print and digital collateral, marketing materials, and activations—and support the conference team in executing onsite and digital sponsorship deliverables

Data Management & Reporting

• Maintain accurate conference and attendee data across systems
• Pull and analyze reports (registration, committee/forum participation, attendee lists)
• Manage CLE requirements related to conference programming: collateral collection, submissions and deployment

Member Engagement & Communications

• Collaborate with Association leadership on membership initiatives and outreach tied to conferences
• Partner with programming and content teams to develop and deploy event communications and invitations (Higher Logic)
• Support programming team with member research call scheduling and set up
• Manage speaker onboarding by collecting, organizing, and maintaining key speaker assets (bios, headshots, titles), ensuring all materials are accurately tracked and readily accessible to support marketing, communications, and cross-functional team needs

Marketing & Promotion

• Coordinate with design and digital vendors to produce promotional materials and collateral

Vendor & Logistics Management

• Support sourcing and management of event vendors, including coordination of timelines and deliverables
• Assist in managing event logistics, production schedules, and execution

Budgeting & Financial Oversight

• Support accounts receivable (AR) related to conference registration and overall budget tracking

Additional Support

• Perform other duties as assigned

Qualifications and Requirements:

• Bachelor’s degree preferred in hospitality, marketing, communications, business, or a related field
• 4 years or more of experience in events, programming, marketing, investor relations, or communications; financial services experience preferred
• Experience supporting event programming and working with event registration systems and CRM platforms
• Strong understanding of the financial services ecosystem (investors, fund managers, consultants) is a plus
• Excellent organizational, time management, and multitasking skills with strong attention to detail
• Strong interpersonal, client service, and communication skills (written and verbal)
• Proactive, solutions-oriented mindset and high level of professionalism and accountability
• Collaborative team player that values being a good teammate, communicator, and partner to MFA members.
• Ability to manage multiple priorities in a fast-paced environment
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Copilot) and familiarity with modern communication channels (e.g., social media, digital platforms)
• Occasional domestic business travel is required.