Schedule: Standard work schedule, Monday-Friday. This role will require 4 days a week in-office. Free parking is provided.
Salary: $95,000-$125,000 based on experience.
Position Type: Direct Hire
The Choice is managing an exciting direct hire search for a Special Assistant to support the CEO of a prominent nonprofit organization serving communities throughout the Washington, DC region.
The Special Assistant will serve as a key partner to the CEO, providing hands-on executive support while also contributing to research, presentations, analysis, special projects, and other organizational priorities. The role will include extensive calendar management, Board support, executive communications, meeting preparation, and event coordination.
Qualifications
- Approximately 5+ years of experience providing high-level executive support, with experience directly supporting a CEO, President, C-suite executive, or other senior leader strongly preferred.
- Completed Bachelor's degree required.
- Strong executive presence, interpersonal skills, and diplomacy, with the ability to work effectively with senior leaders, Board members, staff, donors, government officials, community partners, and other external stakeholders.
- Strong written communication, research, and organizational skills, with an interest in supporting broader executive projects, presentations, analysis, and special initiatives.
- Proactive, intellectually curious, and eager to learn, with the ability to anticipate needs, take initiative, and adapt as priorities shift.
- Comfortable working in a fast-paced, dynamic environment, balancing hands-on executive support responsibilities with broader projects and evolving priorities.
- Experience supporting a Board of Directors and/or using Board management platforms, such as OnBoard, is preferred.
- Candidates with experience working for DC-area nonprofits or who are actively engaged in the Washington, DC community are highly preferred.
Job Duties:
- Manage the CEO's complex calendar, prioritizing time in alignment with organizational goals and proactively identifying conflicts, needs, and decision points. Serve as a central coordination point for the CEO, facilitating communication and follow-through among executive leadership, staff, Board members, and external stakeholders, including donors, partners, community leaders, government officials, and media.
- Prepare the CEO for meetings and engagements by coordinating agendas, briefing materials, talking points, presentations, and other supporting documents. Manage meeting logistics, scheduling, travel, correspondence, and follow-up with accuracy, responsiveness, and attention to detail. Develop and maintain systems to track the CEO's priorities, commitments, decisions, deadlines, correspondence, and action items ensuring timely follow-through by the CEO and relevant stakeholders.
- Draft, edit, and refine executive communications and materials, ensuring clarity, tone alignment, and professional polish. Conduct research, synthesize information, and support the development of presentations, analysis, and other materials for the CEO. Manage select projects and special assignments on behalf of the CEO, coordinating across departments and monitoring progress through completion.
- Provide administrative support to the Board of Directors and its committees, including coordinating calendars, meetings, attendance, communications, and logistics, and serving as a responsive point of contact for Board members. Prepare for Board and committee meetings by organizing and posting materials, maintaining records and rosters, and coordinating facilities and technology. Support a high-quality Board member experience through onboarding, day-of assistance, timely responses, and anticipation of administrative needs throughout the year.
- Coordinate CEO-led meetings, convenings, retreats, receptions, and other events in partnership with internal and external stakeholders. Manage end-to-end execution, including scheduling, invitations, agendas, venues, catering, materials, technology, run-of-show, and day-of logistics, action-item capture, and follow up. Anticipate and resolve logistical or operational issues quickly and effectively. Provide a professional, welcoming, and seamless experience for all participants.