We are seeking a highly organized and proactive Government Relations Specialist to support and streamline the administrative operations of our Government Relations Team across the UAE. This role is key to enhancing internal efficiency and ensuring smooth coordination between branches. The successful candidate will be responsible for managing 100% of the teams administrative workload supervising the GRO Coordinators across the UAE and collaborating closely with team members.
Key Responsibilities:
Administrative Ownership
Own and manage all administrative processes related to government relations across AECOMs UAE branches
Maintain and update trackers logs and databases (residence visa status classification records licensing renewals etc.)
Coordinate the preparation printing and delivery of official documents/applications
Draft proofread and format internal and external correspondence
Organize and archive team documents digitally and physically ensuring easy retrieval and version control
Team Supervision
Supervise and provide daily support to the GRO Coordinators across branches
Monitor task assignments set deadlines and follow up to ensure completion
Serve as a central point of contact for internal process consistency across branches
Assist the Government Relations Manager in implementing team-wide administrative standards
Process Improvement & Communication
Create and maintain standardized templates and internal forms used by the GRO team
Flag process gaps and propose solutions for improved efficiency and compliance
Communicate effectively with internal stakeholders to gather and organize required documentation
Provide clear instructions and support to team members regarding admin procedures
Skills & Competencies
Strong administrative and organizational skills with attention to detail
Proven ability to lead junior staff or coordinate multi-site teams
Excellent written and verbal communication skills
Proficiency in MS Office (Word Excel PowerPoint Outlook SharePoint)
Familiarity with UAE government platforms (MOHRE GPSSA GDRFA) is a plus
Personal Attributes
Proactive and solution-oriented
Highly dependable and discreet with sensitive documents
Strong time management and ability to prioritize tasks independently
Collaborative team player who can work across multiple locations
Qualifications :
Education & Experience
Diploma or bachelors degree in Business Administration Public Administration or related field
Minimum 4 - 7 years of experience in a coordinator or administrative support role
Prior experience in government relations and/or HR is preferred
Additional Information :
About AECOM
AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status AECOM benefits may include medical dental vision life AD&D disability benefits paid time off leaves of absences voluntary benefits perks flexible work options well-being resources employee assistance program business travel insurance service recognition awards retirement savings plan and employee stock purchase plan.
AECOM is the global infrastructure leader committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities we solve our clients complex challenges in water environment energy transportation and buildings. Our teams partner with public- and private-sector clients to create innovative sustainable and resilient solutions throughout the project lifecycle from advisory planning design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at .
What makes AECOM a great place to work
You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts youll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills helping you build the career youve always envisioned. Here youll find a welcoming workplace built on respect collaboration and community - where you have the freedom to grow in a world of opportunity.
As an Equal Opportunity Employer we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.
Remote Work :
No
Employment Type :
Full-time
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