Dubai, United Arab Emirates | Posted on 12/05/2026
Black& Grey HR is looking for a highly organized and proactive ExecutiveAssistant to support the CEO in managing priorities, tracking key action items,and ensuring timely closure of decisions and initiatives within alogistics/shipping environment. The role requires strong coordination,stakeholder management, follow-up, and communication skills to ensure smoothexecution across all business functions.
Key Responsibilities
- Manage the CEO’s calendar, meetings, travel, and dailypriorities.
- Prepare meeting agendas, presentations, MOMs, and trackaction items for closure.
- Maintain and monitor the CEO Business Action Tracker (BAT)with timelines and ownership.
- Coordinate with internal and external stakeholders toensure timely execution and escalate delays when required.
- Draft professional emails, reports, memos, andpresentations on behalf of the CEO.
- Act as a liaison between the CEO’s office, seniorleadership, clients, and international partners.
- Manage confidential records, correspondence, anddocumentation.
- Handle administrative coordination including travel, visas,insurance claims, and networking activities.
- Provide weekly updates on pending actions, priorities, andclosure status.
- 5+ years’ experience as anExecutive Assistant supporting senior leadership/CEO within the logistics orshipping industry is mandatory.
- Strong organizational,multitasking, and follow-up skills.
- Excellent communication anddocumentation abilities.
- Ability to manage confidentialinformation with professionalism.
- Proficiency in MS Office,presentations, and reporting tools.
This listing is sourced from a third-party job board. Applying will redirect you to the original posting.
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