Supply Chain Coordinator

ROShell FZC is based in the Fujairah Free Zone, UAE and is the first pressure vessel manufacturer for reverse osmosis in the Middle East region.We design and manufacture innovative, high-quality components for reverse osmosis systems. We aim to deliver additional value and a competitive advantage to our customers by reducing their workload via simplicity during their engineering and production processes.

JOB DESCRIPTION

Materials Planning & Inventory Management

• Taking the ownership of the purchasing process of ROShell.
• Keeping updated lists of approved suppliers.
• Analyse production schedules and forecasts to determine material requirements.
• Planning the purchase of materials including issuance of the purchase orders, follow up on deliveries in accordance with lead times, create goods receipt notes, and close purchase orders.
• Verify and raise the purchase invoices to accounts and maintaining records.
• Monitor stock levels and place orders to replenish inventory while minimizing working capital.
• Ensure raw materials and components are always available for production without disruption and escalating any potential risk immediately.
• Maintain accurate records of material usage and inventory movements in ERP systems.

Warehousing & Inventory Control

• Oversee daily warehouse operations, including receiving, offloading, storage, packing, and dispatch.
• Ensure inventory is organized, labelled and maintained according to safety and quality standards.
• Conduct regular inventory audits and reconciliations.
• Implement best practices in warehouse management to improve space utilization and efficiency.

Customs Clearance

• Prepare and manage documentation for customs clearance of imports and local purchases, including commercial invoices, packing lists, certificates of origin, and customs declarations.
• Coordinate with customs brokers and freight forwarders to ensure smooth import/export processes.
• Stay up to date with changes in customs regulations to ensure compliant import and export activities.

Logistics & Transportation

• Arrange domestic and international shipments for inbound and outbound materials.
• Optimize logistics processes to reduce lead times and transportation/shipping costs for imports, exports, and domestic transactions.
• Resolve shipping issues such as delays, damages, and discrepancies.
• Track shipments and provide regular updates.

Quality Assurance & Control

• Provide samples to the quality department for testing and approvals.
• Issuing the supplier corrective action reports in the event of non-conforming materials and closing the actions with appropriate actions.
• Ensuring that the supplier evaluations records are up to date.

Costing & ERP

• Establishing the break ups and keeping the up-to-date records of the full landed costs of all the materials, components and other purchased items.
• Analyzing deviations and creating the variance analysis and taking countermeasures to minimize the full landed costs.
• Ensuring the master data in the ERP is up to date for all materials, components, auxiliary items and packing materials including costs.

QUALIFICATIONS

• Bachelor's degree in supply chain management, logistics, business administration, or a related field.
• 4+ years of experience in supply chain, purchasing and planning, imports, exports, and logistics, preferably in a manufacturing setting in the UAE.
• Strong understanding of materials planning, warehousing operations, and international shipping and logistics with a proven ability to challenge and optimize costs.
• Knowledge of UAE customs regulations, HS codes, and import/export documentation.
• Proficiency in ERP systems and the MS Office Suite.
• Excellent organizational and problem-solving skills.
• Strong written and verbal communication skills.
• Ability to work under pressure and manage multiple priorities.

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